Administrative Assistant
3 weeks ago
Position Title – Administrative Assistant – Front Reception
Reports to – Office Manager
Work schedule – Full-time; On-site, regular business hours 9:00am – 5:00pm
Experience required – Experience in Microsoft Office, managing a multi-line phone system, and database entry.
Location – Theta Chi Fraternity International Headquarters; 865 W. Carmel Drive, Carmel, IN
Compensation – Full-time base salary commensurate with education and experience; Competitive benefits package including health, dental, vision insurance plan; 401(k) option
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Theta Chi Fraternity is seeking applicants for the position of Administrative Assistant. This position is full time and on-site. This position is responsible for a wide range of administrative and office support facilitating the efficient operation of the organization.
Primary Responsibilities include:
- Primary phone coverage
- Maintain coordination of phone system
- Open, sort and distribute incoming correspondence
- Maintain electronic and hard copy filing system
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Database administration, including data entry and record maintenance
- Provide clerical support including tasks such as photocopying, preparing documents for mailing, and filing
- Assist in mailing outgoing mail and shipping materials
- Provide general assistance to multiple departments
- Perform other duties as assigned
Travel to biennial 6-day summer conference (frequently held out of state) may be required.
Minimum Qualifications:
The successful candidate will be a self-motivated professional and team player with a passion for assisting college students and a desire to advance the mission of the organization. Candidates will demonstrate excellent interpersonal skills including, but not limited to:
- The ability to work well with students, alumnus volunteers, board members and colleagues,
- Strong written and verbal communication skills,
- Problem-solving abilities.
Candidates must be proficient in Microsoft Office and be able to learn the organization’s database system (ChapterSpot/Salesforce). Candidates should also have experience with managing files and records, answering phones, and knowledge of office procedures and terminology.
Compensation – Full-time base salary commensurate with education and experience; Competitive benefits package including health, dental, vision insurance plan; 401(k) option; paid holidays and vacation.
About Theta Chi Fraternity – Founded in 1856, Theta Chi Fraternity is a men’s collegiate fraternity with more than 196,000 initiated members and has established 244 chapters. Theta Chi’s mission is to develop college-age men into successful students, good citizens, lifelong brothers, and resolute leaders.
Application Procedure – Application materials will be accepted until position is filled. To apply, please send a cover letter, resume, and salary requirements to Leslie Swathwood, Office Manager, lswathwood@thetachi.org or mail to:
Leslie Swathwood, Office Manager
Theta Chi Fraternity
PO Box 503
Carmel, IN 46082
No phone calls please.
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