Administrative Assistant

4 weeks ago

Carmel, United States Theta Chi Fraternity Full time

Position Title – Administrative Assistant – Front Reception                                              

Reports to – Office Manager           

Work schedule – Full-time; On-site, regular business hours 9:00am – 5:00pm

Experience required – Experience in Microsoft Office, managing a multi-line phone system, and database entry.

 

Location – Theta Chi Fraternity International Headquarters; 865 W. Carmel Drive, Carmel, IN

 

Compensation – Full-time base salary commensurate with education and experience; Competitive benefits package including health, dental, vision insurance plan; 401(k) option

===============================================================

Theta Chi Fraternity is seeking applicants for the position of Administrative Assistant. This position is full time and on-site. This position is responsible for a wide range of administrative and office support facilitating the efficient operation of the organization.

 

Primary Responsibilities include:

  • Primary phone coverage
  • Maintain coordination of phone system
  • Open, sort and distribute incoming correspondence
  • Maintain electronic and hard copy filing system
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Database administration, including data entry and record maintenance
  • Provide clerical support including tasks such as photocopying, preparing documents for mailing, and filing
  • Assist in mailing outgoing mail and shipping materials
  • Provide general assistance to multiple departments
  • Perform other duties as assigned

 

Travel to biennial 6-day summer conference (frequently held out of state) may be required.

 

Minimum Qualifications:

 

The successful candidate will be a self-motivated professional and team player with a passion for assisting college students and a desire to advance the mission of the organization. Candidates will demonstrate excellent interpersonal skills including, but not limited to:

  • The ability to work well with students, alumnus volunteers, board members and colleagues,
  • Strong written and verbal communication skills,
  • Problem-solving abilities.

 

Candidates must be proficient in Microsoft Office and be able to learn the organization’s database system (ChapterSpot/Salesforce). Candidates should also have experience with managing files and records, answering phones, and knowledge of office procedures and terminology.

 

Compensation – Full-time base salary commensurate with education and experience; Competitive benefits package including health, dental, vision insurance plan; 401(k) option; paid holidays and vacation.

About Theta Chi Fraternity – Founded in 1856, Theta Chi Fraternity is a men’s collegiate fraternity with more than 196,000 initiated members and has established 244 chapters. Theta Chi’s mission is to develop college-age men into successful students, good citizens, lifelong brothers, and resolute leaders.

 

Application Procedure – Application materials will be accepted until position is filled. To apply, please send a cover letter, resume, and salary requirements to Leslie Swathwood, Office Manager,  lswathwood@thetachi.org or mail to:

 

Leslie Swathwood, Office Manager

Theta Chi Fraternity

PO Box 503

Carmel, IN 46082

 

No phone calls please.

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