Administrative Assistant
1 month ago
Position: Site Admin
Location: New Albany, Ohio
Duration: 1.5-2 year contract
Travel: very minor, delivering to municipalities, ups, fedex
OT: possible OT, but would not be a lot
Interview Process: 1 and done
Qualifications:
- HS Diploma
- 3+ years exp in data entry
- Experience using SharePoint – how to setup, arrange files & establish layout/viewing options
- Experience using MS Office – Excel, Word, Outlook, PPT
Plusses:
- Knowledge of Procore or Prolog Project Manager
Day to Day:
Insight Global is looking for a Site Admin in the New Albany, Ohio area. The candidate will be responsible for tracking payments and ensuring payments are made on time as well as being a point of contact for any questions. They will be responsible for ordering any office supplies necessary in the workspace.
Other Responsibilities Include:
- City of New Albany Permit and Inspection Invoices and Fire Department Inspection fees.
- Ordering of office supplies, water, and setup, new ask for stocking the trailer workspace
- Data Entry including scanning, uploading, and filing
- Meeting minutes in Procore for all meetings
- Various Administrative Tasks
- Establish and maintain a professional working rapport with peers, project team members and office personnel.
- Receive and distribute projects mail and fax correspondence and send all outgoing mail / UPS
- Job Start-Up – send welcome letters, DPO forms, Requisition forms and other related forms to subs as contracts get issued.
- Types and formats correspondence (letters, memos, e-mails)
- Assist subcontractors/suppliers – on Walbridge policies and procedures.
- Assist all project personnel as needed.
- Order blueprints as needed
- (DPO) Direct Purchase Orders in SharePoint – process Requisitions, Verification of Invoices, Track in Summary DPO Balance, Close-Out
- Manage DPO’s for the project.
- Set-up and organize close out information for projects as needed.
- Upload all documents to SharePoint for New Jobs and all other required documents.
- AP phone calls for payment status and researching payments.
- Assist with maintaining project meeting minutes and distribution as directed by PM’s and other project staff.
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