Administrative Assistant

1 week ago

St Louis, United States The O'Connor Group Full time
Job Description
The Administrative Assistant (fully remote) will support efficient operations of a large Human Services contract. The Administrative Assistant role requires an individual who is highly organized, with a strong attention to detail and the ability to multi-task in a deadline driven environment with multiple project deliverables happening concurrently.

    • Job Responsibilities:
      • Document Preparation and Management: receive, process, and distribute documents ensuring that confidentiality requirements (i.e. HIPAA) are followed including redacting information, as required.
      • Meeting Scheduling: coordinate meetings with internal and external stakeholders including maintaining a master calendar.
      • Data Entry: accurately enter data and summary information into various electronic platforms, databases, and/or spreadsheets.
      • Reporting: provide support in the production and distribution of scheduled and ad hoc reports. Support includes, but is not limited to, data entry, proofreading, formatting, and submission.
      • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
      • Track progress of contract deliverables completed by Program Manager(s) ensuring that deadlines are met.

Requirements
    • Job Requirements/Qualifications:
      • Associate's degree in business or two years of attendance at a college or university in business. Bachelor's degree is preferred.
      • Proficiency in all of the following Microsoft Office applications: Word, Excel, Teams, and PowerPoint. Previous experience with Adobe Pro or other document redaction software is a plus
      • Experience in the Human Services field; familiarity with Intellectual Disabilities services and terminology preferred.
      • Previous experience with data collection and database management preferred.
      • Knowledge of standard business formats and styles for letters and business forms.
      • Self-motivated, shows initiative, and ability to work independently.
      • Must be able to work in a fast-paced environment and manage multiple tasks and priorities without sacrificing quality.
      • Strong organizational and time management skills.
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