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Administrative Assistant

4 weeks ago

Stillwater, United States Oklahoma State University Full time
Position Details

Req ID:

req18801

Position Title:

Administrative Assistant

Position Type:

Staff Full-Time

Position Number:

633494

OSU Campus:

Stillwater

Department:

Communication Sciences & Disorders

Location Address:

042 Social Sciences and Humanities, Stillwater, OK 74078 USA

Hiring Supervisor:

Ramesh Kaipa, Ph.D.

Hiring Range:
(Contingent upon available funding):

14.00 - 20.00, Hourly

Work Schedule:

Monday - Friday, 8 am to 5 pm

Faculty Appt Period:

Job Summary:

The Administrative Assistant to the Department of Communication Sciences and Disorders is a crucial role within the department at Oklahoma State University. The Administrative Assistant coordinates administrative activities, such as supervision of office staff, including bi-weekly meetings and staff development. Additionally, this role will:
Prepare and process new employment documentation including E-Verify and EPAFs.

Process bi-weekly and monthly payroll, including ENPs.

Prepare and coordinate course scheduling, which includes assisting in coordinating room availability, course selection, instructor assignments, and semester course reports.

Assist department head with RPT documents.

Coordinate department annual budget proposal report including faculty summer funding.

Serve as liaison with other on campus units and outside entities.

Prepare fiscal reports and oversee record retention and management.

Oversee physical facilities, coordinates activities involved in department committee functions, and special events.

Special Instructions to Applicants

For full consideration, please submit a cover letter, resume, and list of 3 professional references by November 20, 2024. However, applications will continue to be reviewed until the position is filled.

Education & Experience

Position Qualifications:

Required Qualifications:

High School/GED. Minimum of five years related experience.

Office management or supervision, excellent computer skills, and accounting skills. Strong interpersonal skills, ability to coordinate and complete multiple tasks simultaneously. Able to perform messenger tasks across campus.

Preferred Qualifications:

Bachelor's Degree in Business Management, Accounting or related field. Three or more years of related experience, involving supervision of multiple staff, coordination of complex tasks, handling confidential information, communication with other units and agencies, accounting, and budgeting experience.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.Learn More