Office Administrative Assistant, Executive Offices, Mount Sinai Brooklyn

4 weeks ago

New York, United States Mount Sinai Health System, Mount Sinai Brooklyn Full time

Strength Through Diversity.

Ground breaking science. Advancing medicine. Healing made personal.

Office Administrative Assistant , Executive Offices


Roles & Responsibilities:


  • Coordinates daily office operations
  • Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
  • Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
  • Signs and issues routine administrative correspondence
  • Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.
  • Assists in administrative responsibilities and various projects
  • Maintains effective communication and work relationships with a wide variety of Medical Center personnel
  • Receives and responds to external inquiries and requests
  • Provides President and CNO with necessary information/data for meetings
  • Establishes and maintains Executive Office calendars
  • Works with President and CNO and other administrative staff to acquire necessary data
  • Interacts with other Medical Center administrative/managerial staff to procure pertinent information
  • Contacts outside agencies in order to acquire necessary information
  • Takes initiative and uses good judgment to research, coordinate, and follow through on assignments
  • Acts as recording secretary for various committees
  • Responsible for transcription and distribution of the committee meeting minutes:
  • Prepares and processes department reports and documents
  • Produces quality reports (word processing) on a timely basis
  • Effectively uses software for department purposes
  • Maintains documents and records in appropriate files
  • Maintains files for various departments and activities
  • Prepares and processes payroll records in timely and accurate manner
  • Demonstrates the ability to perform clinical/technical/service/administrative tasks
  • Coordinates daily office operations
  • Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
  • Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
  • Signs and issues routine administrative correspondence
  • Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.



Requirements:

  • Experience in a hospital or clinical setting
  • Bachelors Degree or equivalent combination of experience and education.
  • Minimum 3-4 four years administrative/secretarial and office experience.
  • Excellent communication skills and the ability to interact with all levels of management.
  • Strong computer skills, micro-soft office, power-point, excel



Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:


  • Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners
  • Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
  • Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
  • Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System (MSHS) provides equal employment opportunity to all its incumbents and applicants for employment without unlawful discrimination on the basis of their actual or perceived race, creed, color, religion, national origin, sex, gender, gender expression, gender identity, age, disability, marital or parental status, sexual orientation, veteran, immigration, citizenship, or other protected status.

EOE including Veterans and Disabled


Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $30.96 - $31.96 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, Mount Sinai Brooklyn

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