Administrative Support Associate

2 weeks ago

Beavercreek, United States Greene County, OH Full time
Salary: $15.99 Hourly

Location : Beavercreek, OH

Job Type: Full Time

Job Number: 24-00152

Department: Sanitary Engineering

Division: Sewer and Water Maintenance

Opening Date: 11/07/2024

Closing Date: Continuous

Description

The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities.
WORKING HOURS: 7:00 AM - 3:30 PM (Monday - Friday)
Posted until filled.
Duties/Responsibilities

(These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)
Performs a variety of administrative support tasks of a general or routine nature (e.g., picks up, opens, stamps, sorts, receives, hand-addresses, distributes & sends out mail; counts, alphabetizes, separates, collates, codes, sorts, logs, staples &/or stuffs mail, forms, correspondence and/or filed information); Receives, sorts & distributes incoming correspondence; produces typed copy from hand-written copy, dictation or oral instruction, involving correspondence of technical or confidential nature; proofs correspondence & submits for signature; Accepts, prepares, reviews and processes a variety of forms, documents and correspondence; reviews forms and documents to ensure they are complete and proper codes are used; maintains a variety of databases and spreadsheets; runs a variety of computer generated reports; maintains general office & personnel records; schedules meetings, appointments and rooms; makes travel arrangements and maintains calendars; coordinates maintenance and repair of office equipment.

Collects, gathers and compiles data & types reports required by regulatory agencies & requested by management personnel within the department; uses computer to store data for accurate record keeping & easy retrieval. Creates & maintains filing system for files, work orders, correspondence, documents & confidential files; purges old files and relocates to storage; establishes general office procedures for division; prepares various division reports; acts as liaison between superintendent & other division employees by answering routine inquiries regarding division procedures & work order status.

Maintains stock inventory; orders, receives, distributes & accounts for division office supplies; Prepares purchase orders for equipment, materials & supplies purchased for the division; receives & inspects deliveries for compliance with order specifications; maintains tracking system for purchase orders; maintains division budget sheets to assist in budgetary control; prepares periodic summaries of funding status.

Screens calls & greets visitors to division; provides information and answers routine questions related to services or department operations, policies and procedures; operates base station for mobile radio system to reach personnel outside of office; lends secretarial support as needed within department due to clerical absences.

Performs other duties of a similar nature or level as assigned.
Minimum Qualifications

High School Diploma or General Equivalency Diploma (G.E.D.); 24 mos. experience in office practices and processes; valid Ohio Driver's License.

- Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans.

The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.

NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.

01

How many years of experience do you have in the secretarial/administrative field? If no experience, please select N/A.
  • Less than 1 year
  • 1 year less than 2
  • 2 years less than 3
  • 3 years or more
  • N/A

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