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Part-time Executive Assistant

2 months ago

Birmingham, United States Sterling Search Partners Full time

Sterling Search Partners is helping a Birmingham client with its search for a Part-time Executive Assistant. We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.


Key Responsibilities:

  • Administrative Support: Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Communication: Serve as the primary point of contact for internal and external stakeholders; manage correspondence, including emails and phone calls.
  • Documentation: Prepare and edit reports, presentations, and other documents as required; maintain accurate records and files.
  • Meeting Coordination: Organize and prepare materials for meetings; take minutes and follow up on action items.
  • Project Management: Assist in the planning and execution of special projects; monitor progress and provide updates to executives.
  • Research: Conduct research and gather information as needed to support decision-making processes.
  • Office Management: Ensure the executive office runs smoothly, including managing supplies, equipment, and general administrative tasks.


Qualifications:

  • Bachelor’s degree in Business Administration or related field preferred.
  • Proven experience as an executive assistant or in a similar administrative role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational skills and the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality in handling sensitive information.