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Senior Mail and Accounts Clerk

2 months ago

Schenectady, United States City of Schenectady Full time

SENIOR AUDIT AND ACCOUNTS CLERK


DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for independently performing complex billing and auditing activities through the application of standardized accepted practices. The incumbent will use various software programs in the performance of daily tasks. General supervision is received from higher level administrative staff, with wide leeway allowed for the exercise of independent judgment in assignment completion, and in giving out information. The incumbent does related work as required.


TYPICAL WORK ACTIVITIES:


  • Audits all vouchers for accuracy against assigned services provided or goods received, post payments received and reconciles discrepancies;
  • Prepares and issues bills for payment;
  • Follows up on payments not received by vendors;
  • Resolves disputes between vendors and payers;
  • Sets up new billing accounts;
  • Classifies receipts and expenditures and the distribution of costs;
  • Encumbers purchase orders and contracts;
  • Conducts correspondence in connection with financial matters;
  • Keys forms, form letters, transcripts, invoices, vouchers,  records, payroll, reports, letters, memoranda;
  • Operates calculator, microcomputer and other related office machines;
  • Does related work as required.


FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of modern methods of billing and auditing practices; thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English; ability to operate a microcomputer; ability to understand and follow oral and written instructions; ability to handle routine administrative details independently; ability to prepare correspondence and reports; good judgement in resolving complex problems related to billing and auditing; a high degree of accuracy; microcomputer literacy.


MINIMUM QUALIFICATIONS:


(A) Completion of 60 semester credit hours at a regionally accredited or New York State registered college or university which must have included at least 12 credit hours in accounting and one year of experience in billing or accounts payable/receivable, preferably with insurance products; or


(B) Graduation from high school or possession of an equivalency diploma and three years of experience as defined in (A), above; or


(C) An equivalent combination of training and experience as defined by the limits of (A), and (B) above.