Procurement Specialist

3 weeks ago

New York, United States State University of New York Downstate Health Sciences University Full time

The SUNY Research Foundation (RF) is the largest comprehensive university-connected research foundation in the country. It provides essential administrative services that enable State University of New York (SUNY) faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines. The Procurement Specialist reports to the Assistant Director of Accounts Payable & Procurement at the Downstate Health Sciences University campus to ensure all purchasing promotes RFSUNY's mission, vision, and values.


Responsibilities


  • Maintain compliance with policies and procedures of RFSUNY, funding agencies, and regulatory agencies;
  • Provide support to researchers and their support teams;
  • Act as an intermediary between supplier/vendor and the researcher;
  • Execute purchasing responsibilities (requisitions and purchase orders) in a timely, efficient, cost-effective manner, following institutional/federal/state/city and sponsor policies;
  • Work closely with sales representatives to utilize and implement any automated or semi-automated procurement processes;
  • Utilize existing RF and State contracts when available and/or establish new contracts with preferential pricing proposals;
  • Utilization of alternative supplier/commodity as circumstances dictate through comparative searching methods;
  • Identify best prices for all goods/services;
  • Research and resolve all purchasing concerns, needs, and discrepancies;
  • Create/maintain and update the supplier file;
  • Reconcile corporate purchasing card statements;
  • Analyze purchasing monitoring reports and take corrective action as needed;
  • Respond to Internal Revenue Service’s (IRS) Notices;
  • Ensure the bidding process is complete when applicable, including a sufficient number of quotes, the Request for Quotations (RFQ), and the request for Proposals (RFP) are in place.
  • Work with the Assistant Director and Executive Director on special assignments;
  • Assist in the training of campus researchers and staff.


Required Qualifications


Bachelor's degree or equivalent in education and experience; Demonstrated knowledge of Procurement policies; Strong math, analytical, organizational and communication skills; Detail oriented team player possessing negotiation skills and the ability to work independently; Strong interpersonal skills; ability to interact/work with a diverse number of people. The use of Microsoft Suite, Teams/Zoom, and Adobe. 


Preferred Qualifications


Certified Purchasing Professional (CPP) Certification; Demonstrated knowledge of Accounts Payable and Supply Chain processes; Implementation of automated systems and training stakeholders; Experience procuring goods/services for an Academic Medical Center / College or Institution of Higher Education. Knowledge of Oracle and e-Procurement Systems and use of SharePoint.

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