Administrative Assistant

4 weeks ago

Sandy, United States Live for Life Full time
Why Join Live for Life?

Live for Life is dedicated to fostering a collaborative and inclusive work environment. As an Administrative Assistant, you will play a vital role in supporting our HR team and ensuring smooth office operations. We offer a friendly and supportive atmosphere where your contributions will be valued.

Who Are We Searching For?

We are searching for a highly organized, detail-oriented individual with a passion for supporting a team. The ideal candidate is a proactive problem-solver who can handle multiple tasks efficiently and thrives in a fast-paced environment. They should have strong communication skills and a warm, professional demeanor, ready to assist with everything from managing records to coordinating employee training, ensuring smooth operations for Live for Life.

Job Description:

The Administrative Assistant at Live for Life supports daily office operations under the direction of the Human Resources Generalist. Key responsibilities include onboarding new employees, tracking and documenting training, organizing and maintaining confidential employee records, and managing office supplies. The role also involves answering calls, and handling correspondence. This position requires strong organizational skills, attention to detail, and the ability to work independently and as part of a team in a dynamic environment.

Benefits Include:

Paid Time Off
Self-Care
Medical Insurance with multiple plan options
Dental/Vision Insurance

Employee Assistance Program
401(k)
Referral Program
Workplace food/coffee
Casual atmosphere and dress
Employee Recognition Program

Essential Duties:
  • Assist with onboarding new employees, including scheduling and conducting orientations.
  • Assign, track, and document required employee training, ensuring timely completion.
  • Organize and maintain employee records, ensuring confidentiality and accuracy.
  • Answer and direct phone calls, take messages and respond to inquiries professionally.
  • Order, stock, and maintain office supplies, including beverages and snacks.
  • Open, sort, and distribute incoming correspondence and notify recipients of deliveries.
  • Perform other general office duties as assigned to support smooth operations.

Technical Skills and Prior Experience
  • Minimum of one year of experience in a related field, preferably in administrative or office support roles.
  • Knowledge of office operations and organization, including filing systems and scheduling.
  • Proficient in using computers, including Google Workspace and other relevant software.
  • Strong verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Strong attention to detail and well-organized.

Competencies
  • Ability to multi-task, work under pressure, and meet deadlines.
  • Adaptable to a rapidly changing, multi-tasking, and crisis-oriented environment.
  • Builds and maintains respectful relationships, fostering a positive work environment.
  • Upholds strict standards of confidential
  • Works collaboratively with the team while being capable of independent work.
  • Provides clear and helpful assistance to callers and inquiries about Live for Life.
  • Positive attitude with a willingness to learn, adapt, and solve problems.
  • Self-starter who takes direction well and seeks opportunities to improve processes.

Education/Other Requirements
  • High school diploma or equivalent required.
  • Must be 20 years of age or older
  • Must be able to pass an FBI background check
  • Must have a current valid driver's license

Location:

Sandy, UT

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