Administrative Support

21 hours ago


Dedham, United States Infojini Full time
Provide administrative and technical support for Contract team;
Assist Director of Contracts and Payments on some related contract activities.

• Data entry of bulk-transactions of various unit codes assigned by Contract staff. Tasks will be reviewed and assigned by his/her supervisor.

• Edit PDF documents and combine file documents requested by POS, Program Staff, and Contract Staff.

• Help monitor PTS inbox workflow - to ensure tasks are being completed by all parties.

• Review Contract Data Collection spreadsheet in Teams in comparison to the current data in PTS to ensure that data are entered correctly.

• Review budgets in EIM, making sure they are in pending status for contracts that will be processing a decrease, account change, line-item edits and change in date of services.

• Drop off VC/VCM paperwork to the 8th floor as needed.

• Copy and print documents from shared drive, X drive, PTS, Teams, EIM, and emails as needed.

• Make copies and assemble packets as needed.

• Extract procurement documents in the Procurement channel folders and upload them to the Contract Teams folder for contract processing.

• Data entry of PC encumbrance in PTS once paperwork is verified by Contract staff.

• Help with the follow-up of tasks need to be submitted or completed by Program Staff, Account Analyst, POS and Contracts staff to ensure contract transactions are completed timely and promptly.

• Assist the Director of Contracts and Payments on contract related activities and other assignments which will be discussed with his/her supervisor if such assigned duties are requested.Learn More
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