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Project Manager Administrative Assistant

4 weeks ago

Topeka, United States Bettis Companies LLC Full time
In 1979, Bettis Asphalt & Construction, Inc. began with a paving and maintenance operation and a dedication to service. Today the organization operates several lines of business that can cover all areas of need in a construction project.

The Bettis Group of Companies today include Bettis Asphalt & Construction, Inc., Mid-States Materials, LLC, Capital Trucking, LLC, Bettis Contractors, Inc., Capital Crane, LLC, Capital Ready-Mix, LLC, Harbour Construction, Inc., Heartland Rail Services, Koss Construction Company, Midwest Pavement Grinding, and PCI Mechanical Services. From rock to road, construction to cranes, our ability to handle a complete job ensures both the best price and the best quality.

Bettis Companies hire the industry's top professionals. Our crews are comprised of individuals who share the same commitment to quality, service, safety, and family. At Bettis, we self-perform the majority of tasks, maintaining strict safety and quality control. Our client list grows steadily because we understand the importance of developing long-term relationships built on trust, performance, and reliability. See the Bettis Companies in action here.

Project Manager Administrative Assistant

The Project Manager Administrative Assistant works closely with the President of Bettis Asphalt & Construction, the Senior Vice President, and all Project Managers to facilitate and support their daily work and all projects. The Project Manager Administrative Assistant will be the liaison between this group and all the corporate staff, including but not limited to accounting, human resources, safety and compliance, along with any necessary outside resource.

Essential Duties & Responsibilities

  • Assist with completing projects on budget and on schedule, ensuring a quality, profitable project.
  • Help prepare bids, proposals, and presentations along with helping to maintain new job estimate schedules.
  • Maintain subcontractor and supplier database.
  • Update and maintain phase codes in estimates consistent with operations and accounting functions.
  • Assist with managing contracts, change orders, and project documentation.
  • Assist with managing and preparing all project correspondence and communications with co-workers, customers, owners, engineers, architects, and inspectors.
  • Prepare subcontract documents and manage completed forms and files
  • Assist with procuring and managing subcontracts and material orders.
  • Asist with managing pay estimates and payment process to ensure payment for all completed work.
  • Assist with managing customer meetings, communication, and expectations.
  • Review and approve timecards, invoices, and cost codes for managed projects weekly.
  • Review project documents, terms, specs, requirements, and completed job costs versus estimates.
  • Attending pre-construction, post construction, and project close out meetings.
  • Work with the accounting department regarding job accounting as needed.
  • Format and use accurate phase codes in estimates consistent with operation and accounting functions.
  • Help set up new jobs accurately and efficiently for job cost and accounting transfer.
  • Assist with updating management and ownership summarizing key events, important topics, actions, risks, and items completed in meetings or Teams as requested by leadership.
  • Develop a working knowledge of Bettis Companies' capabilities and resources.
  • Ensure compliance with environmental, health, and safety laws.
  • Promote technology and innovation.
  • Collaborate with all company employees.
  • Assist new hires or existing company employees with company orientation, safety training and interpretation of company policies in conjunction with Environmental Health & Safety Department, Human Resources Department, and Accounting Department.
  • Help work with field operations to ensure field notes, report logs and diaries are being kept current, accurate and submitted in a timely manner to the project manager, payroll department, accounting office, owner, engineer, or inspector.
  • Assist with supervision of projects, job coordination, planning and scheduling of subcontractors.
  • Provide feedback and work with the HR and EHS departments to help improve the overall onboarding and training of new hires to ensure the company's employee retention rate consistently improves.
  • Working knowledge of construction job-site activities.
  • Makes safety programs a matter of vital concern.
  • Willingness and demonstrative ability to take direction from senior and executive management.
  • Is a productive team member that supports the team by going where needed, assisting where needed, and maintains good working relationships (coworkers, management, administration, and customers).
  • Ability to handle stress over long periods of time.
  • Demonstrates company core values, Service, Family, Safety, Integrity, and Pride.
  • Adheres to the Code of Conduct, and Confidentiality Agreement.

Other Duties
  • Performs other duties as assigned.

Education and Qualifications

  • Bachelor's degree is preferred.
  • Construction, heavy highway construction experience is preferred but not required.
  • 21 years of age minimum.
  • Organized with strong attention to detail.
  • Proficient with Microsoft Office, Word, Excel, PowerPoint, Adobe, BlueBeam, and Microsoft Teams.
  • Knowledge in HCSS HeavyBid and HeavyJob or ability to learn.
  • Good customer services skills to deal with both internal and external customers.
  • Strong written and verbal communication skills.
  • Strong Leadership skills.
  • Must be responsible, self-motivated, self-starter, personable and well organized.
  • Strong knowledge of construction principles / practices required.
  • Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals.
  • Project set up, budget planning, and cost reporting experience is a must.
  • Energetic and highly motivated with a strong sense of urgency.
  • Must pass pre-employment testing, including background check, drug screen, and physical.
  • Must read and speak English.
  • Complies with all applicable safety, environment, health and waste management policies and procedures.
  • S. Citizenship, permanent residency, or work visa is required.

Benefits:
  • 401(k)
    • 4% match
    • Profit sharing eligible after 1st year
  • Health insurance (2 options)
    • HDHP with Health Savings Account ($500 employer funded)
    • PPO
  • Dental insurance
  • Vision insurance
  • Paid time off
    • 3 weeks annually upon hire (pro-rated to date of hire)
    • 4 weeks after 5 years
  • Compensation package:
  • Bonus opportunities

Weekly pay

Thank you for your interest in applying with one of the Bettis Companies. The Bettis Group of Companies includes: Bettis Asphalt & Construction, Mid-States Materials, Capital Trucking, Bettis Contractors, Bettis Fabrication, Capital Crane, Harbour Construction, Koss Construction, Midwest Pavement Grinding, and PCI Mechanical Services. If the position you applied for is filled or we feel your experience fits another job, your information may be sent to one of the other Bettis Companies if an opening is available.

The Bettis Companies are Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Background, and credit check, and post-offer drug screenings may be required.Learn More