Federal Travel Specialist
4 weeks ago
Kelly Government Solutions is seeking a highly organized and detail-oriented Travel Specialist to join our dynamic team. This role plays a critical part in supporting our employees' travel needs while ensuring compliance with all federal regulations.
Responsibilities:
- Plan and make travel arrangements for employees in accordance with Federal Travel Regulation (FTR) guidelines.
- Prepare and process travel authorizations and vouchers, including booking transportation, hotels, car rentals, conferences, and more, using the travel database or working directly with the travel office.
- Secure necessary travel documents, including passports and visas
- Electronically retrieve airline tickets and documents.
- Compile and distribute comprehensive travel packets for each trip, including travel authorization, flight information, rental car details, hotel confirmation, tax-exempt forms, and additional relevant information.
- Ensure accuracy and completeness of travel authorizations, including cost estimates, routing, and obtaining required signatures before processing for approval.
- Plan and manage foreign travel according to FTR guidelines and internal protocols.
- Analyze current travel policies and practices, identify inconsistencies with policies, and recommend practical solutions.
- Translate complex travel regulations, policies, and procedures into clear and concise communication for travelers.
Qualifications:
- Associate's degree in any field.
- A minimum of two (2) years of experience as a Travel Specialist in a Federal Agency, preferably ARPA-H.
- Strong understanding of Government Travel Policies and Regulations (e.g., FTR, ARPA-H travel policies).
- Proven expertise in preparing and reviewing both manual and electronic travel documents (authorizations, vouchers), processing passport/visa applications, and utilizing GSA City Pair airfare rates.
- Excellent organization and prioritization skills.
- Strong problem-solving and analytical abilities.
- Exceptional verbal and written communication skills, with proficiency in crafting reports and presentations.
- Ability to build and maintain positive relationships with clients at all levels.
- Proficient in Microsoft Office Suite, including MS Excel.
- U.S. citizenship or lawful permanent residency is required.
Preferred Qualifications:
- Prior experience working within ARPA-H, NIH, or HHS.
- Experience in an ARPA-H environment or a similar cutting-edge R&D environment is a plus.
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