Federal Travel Specialist

4 weeks ago

Bethesda, United States Kelly Science, Engineering, Technology & Telecom Full time

Kelly Government Solutions is seeking a highly organized and detail-oriented Travel Specialist to join our dynamic team. This role plays a critical part in supporting our employees' travel needs while ensuring compliance with all federal regulations.


Responsibilities:

  • Plan and make travel arrangements for employees in accordance with Federal Travel Regulation (FTR) guidelines.
  • Prepare and process travel authorizations and vouchers, including booking transportation, hotels, car rentals, conferences, and more, using the travel database or working directly with the travel office.
  • Secure necessary travel documents, including passports and visas
  • Electronically retrieve airline tickets and documents.
  • Compile and distribute comprehensive travel packets for each trip, including travel authorization, flight information, rental car details, hotel confirmation, tax-exempt forms, and additional relevant information.
  • Ensure accuracy and completeness of travel authorizations, including cost estimates, routing, and obtaining required signatures before processing for approval.
  • Plan and manage foreign travel according to FTR guidelines and internal protocols.
  • Analyze current travel policies and practices, identify inconsistencies with policies, and recommend practical solutions.
  • Translate complex travel regulations, policies, and procedures into clear and concise communication for travelers.


Qualifications:

  • Associate's degree in any field.
  • A minimum of two (2) years of experience as a Travel Specialist in a Federal Agency, preferably ARPA-H.
  • Strong understanding of Government Travel Policies and Regulations (e.g., FTR, ARPA-H travel policies).
  • Proven expertise in preparing and reviewing both manual and electronic travel documents (authorizations, vouchers), processing passport/visa applications, and utilizing GSA City Pair airfare rates.
  • Excellent organization and prioritization skills.
  • Strong problem-solving and analytical abilities.
  • Exceptional verbal and written communication skills, with proficiency in crafting reports and presentations.
  • Ability to build and maintain positive relationships with clients at all levels.
  • Proficient in Microsoft Office Suite, including MS Excel.
  • U.S. citizenship or lawful permanent residency is required.


Preferred Qualifications:

  • Prior experience working within ARPA-H, NIH, or HHS.
  • Experience in an ARPA-H environment or a similar cutting-edge R&D environment is a plus.

  • Senior Executive Support Specialist

    1 month ago

    Bethesda, United States NextGen Federal Systems Full time

    NextGen Federal Systems, LLC (NextGen) is seeking a Senior Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work...

  • Senior Executive Support Specialist

    4 weeks ago

    Bethesda, United States NextGen Federal Systems Full time

    NextGen Federal Systems, LLC (NextGen) is seeking a Senior Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work...

  • Contracting Specialist

    4 weeks ago

    Bethesda, United States Links Global USA Full time

    Job Summary Links Global seeks a dedicated and experienced Contracting Specialist to join our team. The ideal candidate will be pivotal in managing and overseeing federal government contracts, ensuring compliance with regulations, and fostering positive relationships with contractors. The position requires a strong understanding of federal contracting...

  • Contracting Specialist

    3 weeks ago

    Bethesda, United States Links Global Full time

    Job DescriptionJob DescriptionJob SummaryLinks Global seeks a dedicated and experienced Contracting Specialist to join our team. The ideal candidate will be pivotal in managing and overseeing federal government contracts, ensuring compliance with regulations, and fostering positive relationships with contractors. The position requires a strong understanding...

  • Contracting Specialist

    2 hours ago

    Bethesda, United States Links Global USA Full time

    Job Summary Links Global seeks a dedicated and experienced Contracting Specialist to join our team. The ideal candidate will be pivotal in managing and overseeing federal government contracts, ensuring compliance with regulations, and fostering positive relationships with contractors. The position requires a strong understanding of federal contracting...

  • Administrative Clerk

    1 week ago

    Bethesda, United States One Federal Solution Full time

    One Federal Solution (OFS) is seeking an Administrative Clerkto support our federal government client in Bethesda, MD. This position will independently provide support services to satisfy the overall operational objectives of our client. Duties of the Administrative Clerk include but are not limited to: **Tasks & Duties**: - Provide clerical and...

  • Management Analyst

    1 week ago

    Bethesda, United States ACI Federal Full time

    **ACI Federal** is seeking a _**Management Analyst **_to join our vibrant team at the National Institutes of Health (NIH) supporting the **National Institute of Neurological Disorders and Stroke (NINDS) located in Bethesda, MD.** **Overall Position Summary and Objectives** To support the NIH Surgeon-in-Chief **Deliverables**: - Maintain Calendar and...

  • Supervisory Financial Specialist

    4 weeks ago

    Bethesda, United States Program Support Center Full time

    Summary This position is located in the Department of Health and Human Services, Program Support Center, headquartered in Rockville, Maryland. Duties WHAT YOU'LL BE DOING DAY TO DAY As a Supervisory Financial Specialist, you will use your knowledge of and experience with the Program Support Center to optimize business results and customer...

  • Senior Specialist, Procurement

    45 minutes ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • ID Card Specialist Lead

    2 days ago

    Bethesda, Maryland, United States Magellan Health Full time

    Serves as Lead ID card specialist and may operate as an autonomous service provider at a single-person site or as a Team Leader for sites with multiple ID card specialists. Provides professional military personnel support services to the U.S. Navy's Identification Card Administration (ICA) program at Navy installations designated as Defense Enrollment...

  • Senior Specialist, Procurement

    5 days ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • Senior Specialist, Procurement

    1 month ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • Senior Specialist, Procurement

    4 weeks ago

    Bethesda, United States APHL - Association of Public Health Laboratories Full time

    The Senior Specialist, Procurement will support the implementation of a new centralized procurement program and strategic sourcing of supplies and services. They will assist in training APHL staff on the procurement process and assist with sourcing activities. The Senior Specialist, Procurement is a SME of the procurement process and new ERP system selected....

  • Program Support Specialist

    7 days ago

    Bethesda, United States Astrix Inc Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director's calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director's calendar Conduct calendar updates to the...

  • ID Card Specialist

    2 days ago

    Bethesda, Maryland, United States Magellan Health Full time

    This position has an unpaid day off every other Friday per the Navy ICA Contract.Provides professional military personnel support services to the U.S. Navy's Identification Card Administration (ICA) program at Navy installations designated as Defense Enrollment Eligibility Reporting System (DEERS) and Real-time Automated Personnel Identification System...

  • Program Support Specialist

    4 weeks ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    1 month ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Program Support Specialist

    4 weeks ago

    Bethesda, United States Astrix Full time

    Program Support Specialist - NEI's Office of the Director Roles/Responsibilities: Plans and arranges meetings and travel for the Director Manage the Director’s calendar on a daily basisWork collaboratively with the Director on all calendar and travel needs Be responsible for entering and updating the Director’s calendar Conduct calendar updates to the...

  • Pest Control Specialist

    1 day ago

    Bethesda, United States Rentokil Initial Full time

    **Pest Control Specialist** CAROUSEL_PARAGRAPH * Bethesda, Maryland * Technical Services * 25162 ** Share Job** ** Job Description** **Pest Control Specialist** JC Ehrlich is proud to be a member of the Rentokil family of companies in North America. We pride ourselves on being a trusted partner to many of the world's leading brands across industries as...

  • Health Sciences Safety Specialist

    7 days ago

    Bethesda, United States US National Institutes of Health Full time

    **Duties**: - Develops, implements, and maintains ongoing programs, projects, and initiatives to promote a safe and healthy work environment for NIH employees, patients, visitors, and guest workers. - Performs investigations and interviews to follow up on incidents involving personal injury, illness, or property damage, providing analysis and feedback on...