Administrative Assistant
2 weeks ago
Administrative Assistant
Location: Boston, MA
Duration: 7 Months Contract(with Possible extension)
PRIMARY JOB ACCOUNTABILITIES:
- Complex Calendar Management: Proactively manages the leader's calendar in a timely and accurate manner. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.
- Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.
- Communications: Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
- Travel: Obtain trip approvals, book domestic and international business travel; secure visas, maintain travel profiles
- Expenses: Track and submit expense reports, reinforce Policy w/team members
- On/Off boarding: Help ensure successful on/off boarding of team members; may include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember his/her action items.
- Presentations: Produce and/or edit high quality PowerPoint or Keynote presentations
- Organization Chart Management: Handle the creation and maintenance of organizational charts as needed
- Budget Tracking: may assist leader with tracking of expenses
- Support team plans, projects, activations or other deliverables as needed
- Serve as the main point of contact for administrative questions from the team
- Provide coverage for other leaders where temporary administrative needs exists
KEY CAPABILITIES:
- Strong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executives
- Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence
- Organize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software.
- Be a connector - take initiative and seek connection on behalf of other people to solve problems and answer questions
- Ability to occasionally work outside of core business hours
- Familiarity with Microsoft Suite, Slack, Box, and Concur preferred
EXPERIENCE REQUIRED:
- High school diploma or equivalent required
- Minimum of 3 years of administrative work experience required
Recruiter Details:
Vishakha Singh
Sr IT Recruiter
E-mail: vishakha.singh@ustechsolutionsinc.com
Internal ID- 24-20997
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
-
Assistant Administrative
2 weeks ago
Boston, United States JetBlue Full timeThe Administrative Assistant will provide administrative and staff support to an assigned department. The duties of the position include supporting the Base Managers, Crewmembers, general administrative tasks, receptionist and project based work. Ess Administrative, Leadership, Administrative Assistant, Microsoft, Assistant, Manager, Technology, Airline
-
Administrative Assistant
4 weeks ago
Boston, United States Atlantic Group Full timeJob Overview - Administrative Assistant: Join our client in Boston, MA, as a temporary Administrative Assistant, providing vital support to the Director and managing key projects. Strong organizational and interpersonal skills are essential, as you'll be the main contact for the Center's activities. Compensation: $22-24/hour Location: Boston,...
-
Administrative Assistant
1 week ago
Boston, United States The Panther Group Full timeThe Panther Group has an immediate need for an Administrative Assistant in Boston, MA. Responsibilities: Receptionist & customer service support Receive division mail, sort packages, assist with parking questions, and general customer service inquiri Administrative Assistant, Administrative, Operations, Assistant, Staffing, Support
-
Administrative Assistant
3 days ago
Boston, Massachusetts, United States Beacon Hill Full timeAdministrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests for information and assistance from...
-
Administrative Assistant
1 week ago
Boston, Massachusetts, United States Beacon Hill Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the smooth operation of our Supported Housing - Property Management portfolio.Key...
-
Administrative Assistant
4 weeks ago
boston, United States Compunnel Inc. Full timeJob Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
1 month ago
Boston, United States Compunnel Inc. Full timeJob Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
1 month ago
Boston, United States Compunnel Inc. Full timeJob Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
2 weeks ago
Boston, Massachusetts, United States PeopleShare Full timeAdministrative Support Opportunity We are seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. As a key member of our team, you will be responsible for providing exceptional customer service and administrative support to our clients. Responsibilities: * Answering phone calls and responding to customer...
-
Administrative Assistant
4 weeks ago
Boston, United States JobRialto Full timeJob Description: The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
3 days ago
Boston, United States Solugenix Corporation Full timeAdministrative Assistant Boston, MA (Onsite) 3+ Month Contract (Potential for extension and temp to perm) Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.
-
Administrative Assistant
3 hours ago
Boston, United States Motion Recruitment Full timeWe are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...
-
Administrative Assistant
3 days ago
Boston, United States Solugenix Corp Full timeAdministrative Assistant Boston, MA (Onsite)3+ Month Contract (Potential for extension and temp to perm)Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.
-
Administrative Assistant
2 weeks ago
Boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in Boston Duration: 12 months to start Pay: $40- $46/hr W2 Position Summary The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
4 weeks ago
Boston, United States Complete Staffing Solutions Full timeHiring for a Senior Administrative Assistant with a healthcare facility in Boston, MA. M-F 8:30AM-5PM 40 hours/week Pay rate: $30/hr Minimum of 3 years recent senior Administrative Assistant experience in a large organization required. Description: Senior Administrative Coordinator The Section Of Hematology And Medical Oncology Is Seeking a Senior...
-
Administrative Assistant
1 month ago
Boston, United States Clovity Inc Full timeJob DescriptionJob DescriptionBEST Administrative Assistant for Program Management & Procurement Support.Position: Administrative AssistantWorksite Address: One Ashburton Place, Boston, MA 02108 | Hybrid (Details below in JD)Hours Per Week: 37.5Department: Commonwealth of MAPosition Summary This posting is for one (1) contracted position: The Business...
-
Administrative Assistant
4 weeks ago
Boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
3 days ago
boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
4 weeks ago
Boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
1 week ago
Boston, United States VanderHouwen Full timeOur client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.This role is...