Sr. Accounts Payable Lead

3 weeks ago

Sacramento, United States Ledgent Full time

Job Description: The Senior Accounts Payable Lead is responsible for leading the accounts payable team, ensuring timely and accurate processing of payments, managing vendor relationships, and ensuring compliance with company policies and procedures. This role will also play a critical role in improving the accounts payable processes and supporting the financial reporting process.

Key Responsibilities:

  1. Accounts Payable Management:

    • Oversee and manage the full-cycle accounts payable process, including invoice processing, payments, and reconciliations.
    • Ensure that invoices are accurately coded, approved, and entered into the accounting system.
    • Verify the accuracy of vendor statements, resolve discrepancies, and maintain accurate records.

  2. Team Leadership:

    • Lead, mentor, and train the accounts payable team, ensuring high performance and professional development.
    • Set performance goals and monitor team productivity and accuracy.

  3. Vendor Relationship Management:

    • Build and maintain strong relationships with vendors, addressing any payment or invoice-related issues in a timely manner.
    • Negotiate payment terms with vendors when necessary and ensure timely resolution of vendor inquiries.

  4. Process Improvement:

    • Identify opportunities for process improvements within the accounts payable function.
    • Implement best practices and automation to streamline the AP process and increase efficiency.
    • Ensure the AP department is following company policies and accounting procedures.

  5. Payment Processing:

    • Manage payment runs, ensuring timely payments via checks, ACH, wire transfers, and other methods.
    • Monitor cash flow requirements for vendor payments and coordinate with the treasury team as needed.

  6. Reporting and Reconciliation:

    • Assist with month-end close by preparing AP-related reports, including aging reports and accruals.
    • Reconcile AP sub-ledger to the general ledger and ensure accuracy in financial statements.
    • Provide reports and analyses to management as needed.

  7. Audit and Compliance:

    • Ensure compliance with company policies, GAAP, and any relevant regulations.
    • Provide support during internal and external audits, ensuring all necessary documentation is prepared and available.

  8. Expense Management:

    • Oversee the processing and reconciliation of corporate credit card expenses and employee expense reports.
    • Ensure compliance with the company's expense reimbursement policies.

Qualifications:

  • 5+ years of experience in accounts payable, with at least 2 years in a leadership or supervisory role.
  • Strong knowledge of full-cycle accounts payable processes and GAAP.
  • Proficiency in accounting software (e.g., SAP, Oracle, NetSuite) and MS Office, especially Excel.
  • Excellent organizational and time management skills.
  • Strong attention to detail and problem-solving skills.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Strong communication and interpersonal skills to collaborate with vendors and internal teams.

Preferred Qualifications:

  • Experience in process improvement and automation in accounts payable.
  • Familiarity with ERP systems and experience in a high-volume AP environment.
  • Prior experience working in [industry] is a plus.

Additional Information:

  • This is a full-time position with competitive compensation and benefits.
  • Opportunities for career advancement and professional development.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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