Legal Billing Specialist

7 days ago

Detroit, United States Mavacy Full time

About Us: 

Mavacy PLLC is a cutting-edge legal business dedicated to efficiently solving complex business challenges, on time, on budget, before the client asks about it. Our innovative approach has positioned us as leaders in the legal space, constantly adapting to meet our clients’ dynamic requirements.  

What distinguishes Mavacy is our exceptional problem-solving expertise and professionalism, paired with a unique business philosophy. As optimists and genuine deal makers, we are committed to finding innovative solutions and driving success for our clients. 

We empower our employees with top-tier support and cutting-edge tools. Our work environment fosters professional growth and personal well-being, ensuring a balanced and rewarding career for every team member. At Mavacy, you will engage in impactful projects, collaborate with talented colleagues, and make a meaningful difference. Experience a workplace that prioritizes your success and well-being while delivering outstanding results for our clients. 

 

Position Overview:

We are seeking a detail-oriented and organized Billing Specialist to join our fast-paced legal service organization. The Billing Specialist will be responsible for accurately and efficiently processing client invoices, tracking billable hours, ensuring the timely submission of invoices, applying customer payments to outstanding invoices, working with clients on timely cash collections, and reporting A/R-related updates and insights to attorneys and management team members. This role is crucial in maintaining the financial health of our organization and requires a strong understanding of legal billing processes and compliance. Additionally, this role may be asked to support in other Finance & Accounting areas as needed from the business (e.g., bookkeeping, budgeting, FP&A, treasury management, tax prep documentation, etc.).


Key Responsibilities:

Billing and Invoicing: Prepare and review client invoices, ensuring accuracy and compliance with client agreements and legal regulations. Verify billable hours, expenses, and disbursements to be included in invoices. Coordinate with legal staff to gather necessary billing information.


Client Communication: Address client inquiries and concerns related to billing and invoices in a professional and timely manner. Assist in the resolution of billing disputes, working collaboratively with legal teams and clients.


Time and Expense Tracking: Monitor and track billable hours, expenses, and disbursements for all cases and projects. Ensure time entries are accurate, complete, and up to date.


Collections and Payment Processing: Follow up on outstanding client invoices and facilitate the collection process. Record payments received and update the financial records.


Reporting and Analysis: Generate reports and analysis related to billing, revenue, and outstanding invoices. Assist in identifying trends and areas for process improvement.


Billing System Management: Maintain and update the billing system to reflect current client information and billing rates. Ensure the integrity and security of billing data.


Collaboration: Work closely with attorneys, legal assistants, and administrative staff to gather billing information, resolve discrepancies, and improve overall billing processes.


Legal Software: Utilize billing software and legal management systems to manage billing and financial data efficiently.


Billing Compliance: Ensure adherence to client billing guidelines, fee arrangements, and applicable regulatory standards.


Qualifications:

  • Bachelor's degree in Finance, Accounting, or a related field preferred.
  • Prior experience in legal billing within a law firm environment is strongly preferred.
  • Proficiency with billing software and financial systems (e.g., legal billing software, Microsoft Excel).
  • Strong attention to detail and ability to maintain a high level of accuracy.
  • Excellent communication skills, both written and verbal.
  • Ability to work in a fast-paced and dynamic environment, managing multiple tasks simultaneously.
  • Understanding of legal billing practices and regulations is a significant advantage.


Benefits:

  • Competitive salary and performance-based bonuses.
  • Comprehensive health, dental, and retirement plans.
  • Professional development opportunities.
  • Collaborative and supportive work culture.
  • Opportunity to make a significant impact on the firm's growth and success.

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