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Marketing Administrative Assistant

2 months ago

Chicago, United States Beacon Hill Full time

Our client is an international law firm who is looking for a strong professional to support their Chief Marketing Officers as a Marketing Administrative Assistant. This role will have various duties from administrative support to marketing projects ensuring smooth operation of their schedules and communication needs. This role has high visibility within the firm and they operate on a hybrid schedule.

THE ROLE:

  • Manage CMOs' schedules, including meetings, appointments, and travel arrangements.
  • Act as primary contact for CMOs, handling correspondence, calls, and stakeholder communications.
  • Prepare and edit documents, presentations, and reports.
  • Coordinate meetings, videoconferences, and special events, managing logistics and materials.
  • Maintain marketing and departmental calendars, documents, and staff information.
  • Process invoices and expense reports via Chrome River.
  • Cover phone and scheduling duties for directors as needed.
  • Assist with departmental resources and employee recognition programs.
  • Greet visitors and guests in Chicago.

YOU:

  • Bachelor's degree preferred.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • At least 5 years of experience in an administrative role, ideally within professional services
  • Strong project management and organizational skills.
  • Experience with Microsoft Visio preferred.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)