Marketing Administrative Assistant

2 months ago

Chicago, United States Addison Group Full time

Job Title: Marketing Administrative Assistant

Location (city, state): Chicago, IL

Industry: Legal

Pay: $68,000 to $72,000



About Our Client:

Our client is a prominent legal firm with a global presence, renowned for offering exceptional legal services to businesses worldwide. With offices spanning multiple countries, they provide top-tier advice in various areas of law, ensuring that their clients receive high-quality support in litigation, transactions, and regulatory matters.

Job Description:

The Marketing Administrative Assistant will provide high-level administrative and secretarial support to the Chief Marketing Officers (CMOs) and assist the marketing department. This role is ideal for someone who thrives in a fast-paced, high-visibility environment, coordinating meetings, managing calendars, and handling sensitive materials with discretion. You will work closely with marketing leadership and support a variety of marketing initiatives, ensuring smooth day-to-day operations.


Key Responsibilities:

  • Coordinate and manage the CMOs’ schedules, meetings, and travel arrangements.
  • Serve as the first point of contact for the CMOs, handling correspondence, phone calls, and communications with internal and external stakeholders.
  • Draft and edit correspondence, reports, presentations, and other documents.
  • Organize logistics for departmental meetings, conferences, and special events.
  • Maintain and update the marketing department’s calendar and documentation.
  • Assist with administrative duties, including processing invoices, handling expense reports, and managing electronic and physical filing systems.
  • Act as the out-of-office contact for functional directors, providing support as needed.
  • Coordinate service awards and special events, along with regular anniversary acknowledgments for staff.


Qualifications:

Required:

  • High School diploma or equivalent.
  • Minimum of 5 years of experience in an administrative or executive assistant role.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Strong organizational skills and attention to detail.
  • Excellent grammar, punctuation, and proofreading skills.

Preferred:

  • Bachelor's degree.
  • Experience in a legal or marketing environment.
  • Familiarity with Microsoft Visio and document management systems.
  • Ability to type at least 55 words per minute.



Additional Details:

  • Schedule: Full-time, 35-hour work week (Monday-Friday, 9am-5pm), with potential for overtime.
  • Work Environment: Minimum of three days in the office per week, with flexibility. Wednesday is a mandatory in-office day for the marketing department.



Perks:

  • Opportunity to work closely with firm leadership and CMOs.
  • Be a key player in shaping the role, supporting a growing marketing team.
  • Business casual dress code in a professional and collaborative environment.
  • Flexibility in work hours, with remote work options part of the week.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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