Executive Assistant
2 weeks ago
The Executive Assistant will provide comprehensive administrative support to the Chief Executive Officer, Chief Operating Officer and the President. This dynamic position requires the ability to anticipate needs, think critically and offer solutions to problems with a level of professionalism and confidentiality.
Duties/Responsibilities:
- Perform administrative tasks including drafting memos, reports and other documents for senior staff and responding to emails.
- Arrange travel, hotel, ground transportation and security; prepares and processes expense reports.
- Calendar management which includes scheduling and coordinating on and off-site, in-person and virtual meetings prioritizing the most sensitive matters, sending reminders, preparing documents and organizing catering if necessary.
- Review all event appearances and speaking engagements and obtain CEO or COO approval prior to confirming and booking.
- Ensure all activities are on the calendar so no commitments are missed.
- Respond to and resolve administrative inquiries and conduct research when needed.
- Maintain comprehensive and accurate physical and electronic files.
- Receive incoming communication on behalf of C-Suite staff, review contents, determine importance and summarize and/or distribute contents to appropriate staff member.
- Provide note taking at meetings when requested.
- Monitor the PR email account and send requests to the appropriate internal and external partners for review/comment/approval.
- Performs additional duties as assigned by executives.
- Responsible for one direct report (Administrative Assistant)
- Delegate and manage work responsibilities
- Provide daily support
- Lead performance management process
- Provide professional development and coaching
Required Skills/Abilities:
- Strong verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Time management skills with a proven ability to meet deadlines.
- Ability to function well in a fast-paced environment, prioritize and manage multiple projects.
- Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
- High school diploma required; Associate degree in Business Administration or related field preferred.
- Four+ years of related experience providing administrative support at the executive level.
- Previous experience working with national level PR events and speaking engagements is a plus.
Travel:
- 40 – 50% travel with the CEO which may include weekends.
-
Executive Assistant
6 days ago
Merrillville, United States Cyber Brain Academy Full timeOverview: **Responsibilities**: - Manage executive calendars, including scheduling meetings and appointments - Coordinate travel arrangements and prepare detailed itineraries - Assist in preparing reports and presentations - Maintain office filing systems and ensure documents are organized - Provide administrative support for special projects as...
-
Assistant Executive Director
2 weeks ago
Merrillville, United States Pinnacle Treatment Centers IN - I LLC Full timeJob DescriptionJob DescriptionWe offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth. Pinnacle Treatment Centers is a nationally recognized leader in addiction treatment services that has been featured in publications such as: LA Times, NBC Today, US News, Health Digest, Medscape, and Huffington...
-
Executive Personal Assistant/office Manager
24 hours ago
Merrillville, United States Everybody Counts, Inc. Full time**About us** This position involves providing direct support to keep our busy chief administrator prepared and organized. In addition to handling her schedule, you will be responsible for general office management and team coordination: answering and directing calls, developing and maintaining accurate records, entering service record data, helping to...
-
Administrative Assistant
Found in: beBee jobs US - 5 days ago
Merrillville, Indiana, United States Nisource, Inc. Full timeJob Code: MS0959Principal Duties and ResponsibilitiesCommunicates with internal and external contacts. Provides administrative and logistical support to a team. Creates reports and spreadsheets by obtaining, compiling and organizing data. Schedules for others and utilizes judgment when scheduling conflicts occur. Monitors action items and requests dates for...
-
Administrative Assistant
Found in: beBee S US - 2 days ago
Merrillville, United States Nisource, Inc. Full timeJob Code: MS0959 Principal Duties and Responsibilities Communicates with internal and external contacts. Provides administrative and logistical support to a team. Creates reports and spreadsheets by obtaining, compiling and organizing data. Schedules for others and utilizes judgment when scheduling conflicts occur. Monitors action...
-
Merrillville, United States Indiana Public Schools Full timeSchedule: 7 hours, 8:15am-3:15pm School year position Classification: Category III, Class B $18.00-$21.00/hour Reports to: Executive Director of Special Education JOB SUMMARY: The Registered Behavior Technician will provide intensive behavior support services to students. The RBT will work collaboratively with teachers and other support staff to...
-
Quality Engineer
3 weeks ago
Merrillville, United States Midwest Aerospace Casting Full timeJob DescriptionJob DescriptionDescription:SUMMARY:Responsible for assisting Business Unit Manager in expediting disposition of all non-conforming product (internal and external), customer escapes, MRB, corrective action process and product quality issues. Will effectively utilize database systems to record and monitor quality findings. Must have knowledge of...
-
Quality Engineer
5 days ago
Merrillville, United States Midwest Aerospace Casting Full timeJob DescriptionJob DescriptionDescription:SUMMARY:Responsible for assisting Business Unit Manager in expediting disposition of all non-conforming product (internal and external), customer escapes, MRB, corrective action process and product quality issues. Will effectively utilize database systems to record and monitor quality findings. Must have knowledge of...
-
Software Quality Assurance Engineer
2 weeks ago
Merrillville, United States CareerBuilder Full timeProven work experience in software quality assurance Strong knowledge of software QA methodologies, tools, and processes Experience in writing clear, concise, and comprehensive test plans and test cases Hands-on experience with both white box and black box testing Hands-on experience with automated testing tools Solid knowledge of SQL and scripting...
-
New Business Specialist
Found in: beBee S US - 3 weeks ago
Merrillville, United States Nisource, Inc. Full timeJob Code: 107129 Job Summary The New Business Specialist is accountable for the execution of customer requested work essential to meeting key performance indicators through research of facilities, applying design standards, pricing, invoicing, contracting, and order management. Capable of providing technical solutions and process insights that...
-
SPECIAL EDUCATION REGISTERED BEHAVIOR TECHNICIAN
Found in: Careerbuilder One Red US C2 - 4 days ago
Merrillville, IN 46410, USA, United States Indiana Public Schools Full timeSchedule: 7 hours, 8:15am-3:15pmSchool year positionClassification: Category III, Class B$18.00-$21.00/hourReports to: Executive Director of Special EducationJOB SUMMARY:The Registered Behavior Technician will provide intensive behavior support services to students. The RBT will work collaboratively with teachers and other support staff to implement behavior...
-
OCCUPATIONAL THERAPIST-IP REHAB OT
Found in: Careerbuilder One Red US C2 - 6 days ago
Merrillville, IN 46410, USA, United States Methodist Hospitals Inc. Full timeOverviewEvaluates and treats patients of all ages who suffered loss of upper extremity function, balance, coordination, perception, endurance, or present with decrease ability to perform ADLs due to trauma, surgery, or illnesses. This position creates a treatment plan based on the assessment findings and works with patients and family members to achieve the...
-
SPEECH PATHOLOGIST
Found in: Careerbuilder One Red US C2 - 6 days ago
Merrillville, IN 46410, USA, United States The Methodist Hospitals Full timeEvaluates and treats patients of all ages who suffered cognitive, language disorders, swallowing problems, and oral motor disorders due to trauma, illnesses or surgery. This position creates a treatment plan based on the assessment findings and, works with the patient and family members to achieve the highest possible level of independence.PRINCIPAL DUTIES...
-
SPEECH PATHOLOGIST- PRN
Found in: Careerbuilder One Red US C2 - 6 days ago
Merrillville, IN 46410, USA, United States The Methodist Hospitals Full timeEvaluates and treats patients of all ages who suffered cognitive, language disorders, swallowing problems, and oral motor disorders due to trauma, illnesses or surgery. This position creates a treatment plan based on the assessment findings and, works with the patient and family members to achieve the highest possible level of independence.PRINCIPAL DUTIES...