Administrative Assistant
2 weeks ago
Job Code: MS0959
Principal Duties and Responsibilities
- Communicates with internal and external contacts.
- Provides administrative and logistical support to a team.
- Creates reports and spreadsheets by obtaining, compiling and organizing data.
- Schedules for others and utilizes judgment when scheduling conflicts occur.
- Monitors action items and requests dates for completion to ensure effective and timely completion of requests.
- Recommends, creates, implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
- Completes projects and tasks with minimal oversight and direction.
- At the direction of leadership work with Accounting and FP&A to ensure the department budget and actuals are properly reflected for the department
- Support leadership with making travel arrangements and completing corresponding expense reports
- Project coordination and completion.
- Well prepared, accurate and timely correspondence, reports & presentation materials.
- Thoroughly planned and executed meetings and events.
- Well scheduled time through effective calendar management.
- Administrative efficiencies and improvements.
- Excellent internal and external customer service.
Required Qualifications for Position
- Two (2) years recent project coordination or related administrative support experience.
- High School diploma
- Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes
- Ability to learn and coach others on new software programs
- Knowledge of proper document design and execution, e.g., report formatting, business letters
- Strong interpersonal skills and the ability to project a professional demeanor and image
- Strong communication skills and professional demeanor with the ability to take initiative
Preferred Additional Qualifications for Position
- Associate's degree from an accredited college or 5-8 years' experience in an administrative support capacity
- Prior experience providing logistical and administrative support to a team
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