Administrative Assistant
4 weeks ago
Description:
Accountabilities:
- Responsible for accounts payable and administrative duties
- Invoice payment and processing in accordance to company and department financial practices
- Conduct reconciliations and statement reviews and resolve any discrepancies
- Proactive tracking and customer alerts for known anticipated payment or warranty concerns
- Resolve any vendor or customer inquiries
- Financial and payables reporting to key stakeholders
- Assist in developing and delivering department reports and scorecards
- Weekly/Period financial reporting to key stakeholders
- Develop team and department standard operating procedures and identify improvement opportunities
- Additional duties as assigned by Manager
Scope of Interactions:
- 50% Internal – collaboration with field customer, fleet technicians, managers, and payables team
- 50% External – daily interaction with vendors for payables process and issue resolution
Position Level L03
Qualifications/Requirements:
- Minimum of 5 years’ experience in admin support and or fleet
- Ability to effectively communicate in a professional and constructive manner internally and with suppliers
- Ability to learn and update multiple accounts payable systems
- Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
- Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
- Collaborate with peers to balance daily workloads and support the business
- Willingness to embrace change and all other assigned duties for the greater good of the team
- Produce/review various performance reports to drive results
- Strong attention to detail
- Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
- Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
- Ability to work independently and within a team with a Team / collaboration based approach to decision making
- Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed
Key Skills / Experiences:
- Manage communications through phone, email, fax, mail, etc.
- Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
- Strong passion for customer service and fleet excellence
- Ability to learn and update multiple accounts payable systems
- Ability to effectively interact and build a favorable business relationship with internal and external customers
- Able to assist with account management duties
- Strong team player and committed to teamwork in all situations
- Excellent written and oral communications skills
- Demonstrated ability to leveraging system and tools
- Strong team player and committed to teamwork in all situations
- Excellent written and oral communications skills
Additional Details
- Work Hours : Monday-Friday, 8AM-5PM
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