Administrative Assistant
2 weeks ago
Responsibilities
- Work alongside Director of Fleet
- Maintain the front desk, face of office, in charge of team phone and email
- Assist with day-to-day administrative tasks such as data entry and document management.
- Plan meetings and take detailed notes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Maintain contact lists
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Preferably from the automobile industry - DMV, Dealership, Fleet experience a plus
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant will be a plus
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