Sales Administrative Assistant

3 weeks ago

Plano, United States Ewing Subaru of Plano Full time
ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
  • Greets clients and visitors, obtain name and nature of business and introduce them to the appropriate member
  • Answers questions about dealership and provides callers with address, directions, and other information
  • Takes messages or deliver calls to voicemail when the appropriate member is unavailable
  • Establishes and maintains good working relationships with customers to encourage repeat and referral business
  • Monitors paper flow to ensure that all documents are accounted for, filled out completely and legibly, and filed or distributed to the appropriate parties.
  • Performs clerical duties such as filing, photocopying, typing, proofreading and data entry
  • Maintains professional appearance
  • Greets all clients in a friendly and timely manner
  • Answers phones in a friendly and timely manner within 3 rings
  • Arranges showroom displays and ensures showroom cars are wiped down daily
  • Updates client records as needed with feedback in CRM
  • Confirms appointments and reschedules as needed
  • Creates temporary license plates and uploads them into the appropriate deal
  • Mails license plates to customers
  • Assists New/Pre-Owned Sales Manager/ Inventory Manager and other members as instructed
  • Other Duties: Job description is not designed to cover a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time.

MINIMUM QUALIFICATIONS/SKILLS:
  • High School Diploma or General Education Diploma; and one year related experience and/or training; or equivalent combination of education and experience.
  • Current, valid driver's license and satisfactory Motor Vehicle Report (MVR)
  • Understand deadlines and be able to apply the appropriate sense of urgency to all tasks
  • Strong computer & phone skills (Internet, MS Outlook)
  • Professional appearance and work ethic
  • Self-motivated, goal oriented, and ability to work within a fast-paced environment

What We Offer:
  • Medical, Dental and Vision
  • 401k Plan
  • Life Insurance
  • PTO
  • Growth opportunities
  • Employee discounts
  • Family owned and operated for over 80 years

SUPERVISORY RESPONSIBILLITIES:

This role has no supervisory responsibilities.

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers.

PHYSICAL DEMANDS:

Physical requirements include occasional lifting/carrying of 5 pounds; visual acuity, speech and hearing; hand and eye coordination and manual operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

AFFIRMATIVE ACTION/EEO STATEMENT:

The Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other status protected under applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Learn More

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