Administrative Support Specialist

1 week ago

Clearwater, United States Pinellas County Government Full time
ONLY PINELLAS COUNTY GOVERNMENT EMPLOYEES WITHIN THE PUBLIC WORKS DEPARTMENT MAY APPLY

Apply to be a proud employee of the Pinellas County Public Works Department.

Performs independent administrative and/or supervisory office support work in budget, personnel, payroll, purchasing, risk management, finance or billing services, computer support, elections, or other department or subject matter specific services, activities, or programs; provides administrative responsibility or supervision of one or more specific department-wide operations and activities for the County or an office of moderate size and/or supporting field personnel.

What Would You Do?
  • Receives visitors, telephone calls, and chat inquiries for the department, ascertains nature of business, personally handles those requesting information, appointments, and as many others as possible, and directs remainder either to appropriate authority for disposition;
  • Receives and screens incoming mail, routes correspondence, and prepares and sends outgoing correspondence;
  • Maintains appointment calendars and advises supervisors of important meetings;
  • Coordinates, administers, and manages special projects for directors and researches and prepares reports on administrative matters for associates, managers, and others;
  • Develops and oversees records management controls, develops procedures, either automated or manual, and trains staff in usage;
  • Processes, codes, and maintains personnel, payroll, property control, purchasing, claims, and/or fiscal records, performs arithmetical calculations, and compiles reports for manager's information;
  • Coordinates clerical and administrative activities of several department sections;
  • Coordinates the activities of volunteer personnel as needed within the section or department;
  • Acts in a confidential capacity in related secretarial and office tasks;
  • Trains new users in computer applications and applies computer technology to improve work processes;
  • Compiles and analyzes data and prepares statistical and other reports for customers and managers;
  • Provides information on department policies, procedures, and operations and maintains legal compliance;
  • Trains and supervises or leads employees, reviews work, assigns duties, assists, trains, or advises technical or clerical employees, and develops group operational procedures;
  • Prepares or directs the preparation of documents, claims, department paperwork, requisitions, purchases, delivery of service, equipment, commodities, materials, and supplies, resolves problems with customers, contractors, agencies, vendors, departments, and/or providers, maintains records of activities to coordinate workflow, maintains schedules, and meets quality requirements;
  • Maintains, monitors, processes, and tracks workload, statistics, grants, schedule, financial, and other information on behalf of management;
  • Conducts analysis and reviews paperwork, reports, bills, claims, applications, and other records covering government related costs and requests for services, processes claims, refers service providers, customers, and employees to others for assistance, and maintains data bases, record systems, documents, and case files;
  • Conducts training classes in area of assignment for both inter and intradepartmental staff;
  • Operates personal computer and performs data processing functions including using available software packages, encoding data, report generation, data entry, retrieval, and other specialized and routine computer operations;
  • Schedules internal and external meetings and conference calls, prepares agendas, and takes meeting minutes;
  • Performs other related job duties as assigned.

What Do You Need To Have?
  • Three (3) years of clerical experience preparing, processing, and maintaining administrative records; or an Associate's degree in a related field plus one (1) year of experience preparing, processing, and maintaining administrative records; or an equivalent combination of education, training, and/or experience. Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations
  • Other knowledge, skills, abilities, and credentials required for a specific position
  • Mandatory first responder worker for a storm/hurricane

Our Benefits Rank Among The Top In The Area
  • Our benefits rank among the top in the area Check it out
  • Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
  • We have deferred compensation programs and wellness centers to name a few perks. Check out these and more

Want to Learn More?

Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.

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