Accountant

Job Posting Title:

Accountant II

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, and expansive employee discount program including athletic tickets. Free access to UT Austin‘s libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card. For more details, please see:
prospective/benefits and current/services/my-total-rewards

Purpose

To accurately monitor, maintain and reconcile records for all department accounts, including grants, and regularly report balances to Chair and Administrative Manager as needed. Work independently and with other staff in clearing of purchasing, reimbursement and travel requests

Responsibilities

• Manage account activity and maintain departmental financial data, including departmental and individual faculty accounts, grant accounts, named fellowship accounts, etc., using Cognos and Microsoft Excel. Includes monthly reconciliation of said accounts, and transfer of funds between accounts and sub-accounts as needed to cover expenditures.

• Supervise and oversee processing of electronic and paper documents for travel requests/reimbursements, payment of professional services, contracts, reimbursement and purchasing. Prepare contracts as needed.

• Assist faculty with requests for travel authorization and faculty travel grant applications. Process VE5 documents for routing.

• Maintain documentation of all vouchers processed on departmental accounts for reconciliation and auditing purposes until uploaded to IRS, keeping copies of all vouchers not required to be uploaded to IRS.

• Assist Chair and Administrative Manager with departmental budget and financial projection as needed.

• Work with PIs and COERA on post-award grant budgeting and management to ensure compliance with rules of the institution and sponsor. Assist faculty with end-of-year reports.

• Hold the Cost Center Manager role in Workday. Report Graduate Research Assistant appointment information to HR coordinator for processing.

• Remain current on changes in university accounting procedures and inform faculty and staff as needed. Actively communicate with COE Finance to ensure college compliance in financial matters.

• Collect, record and process deposits coming into the department as needed.

• Other duties as assigned.

Required Qualifications

• Bachelor‘s degree in accounting or related business field.

• Two years of experience in governmental or commercial accounting.

• Use of standard office machines with knowledge of the operation, uses and capabilities of data processing equipment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Five years of experience in a UT department or accounting office.

• Familiarity with UT systems such as DEFINE, Workday, FRMS, UT Market, PointPlus, and Cognos.

Salary Range

$58,000 + depending on qualifications

Working Conditions

• Typical office environment.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor‘s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university‘s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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