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Vendor Reconciliation Analyst

2 months ago

Miami, United States AEG FUELS Full time

Company Description:

Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.


AEG Fuels serves its clients through longstanding relationships with subcontracted parties worldwide. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel’s aggregate volume within a network of over 2,700 airports and the company’s specialized expertise in delivering products safely and on time.


AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service worldwide. 17 different nationalities are represented on AEG’s team, and with offices in Miami, Houston, Tahoe, London, Dubai, and Singapore, the company combines a global presence with a local touch.


AEG Core Values:

  • Excellence & Teamwork
  • Entrepreneurship & Innovation
  • Respect & Trust
  • Always Do What’s Right


Position Description:

The Vendor Reconciliation Analyst is an important part of the order to cash process. The Analyst will work closely with internal and external points of contact to ensure all supplier invoices are correctly processed, paid and/or disputed in a timely manner. A successful Vendor Reconciliation Analyst will manage a portfolio of supplier accounts and create visibility to the lifecycle of each invoice while fostering a healthy relationship with our suppliers. The analyst will be a central point of contact for our fuel suppliers and internal stakeholders for all account matters.


Duties & responsibilities include but not limited to the following:

  • Periodically track supplier invoice status with use of internal reports
  • Research payable discrepancies vs receivables and internal pricing to determine root cause of dispute
  • Dispute supplier invoices in a timely and efficient manner
  • Work closely with Billing, CSR, Pricing, Dispatch and Supply teams to understand supplier pricing structure and be able to speak intelligently on the nature of pricing disputes
  • Reconcile supplier accounts based on supplier account activity level
  • Prepare necessary reports to provide management with visibility to all supplier dispute types, trends, statuses etc.
  • Maintain a clear line of communication with suppliers to ensure efficient invoice dispute resolution


Required Skills & Experience:

  • Bachelor’s Degree required, preferably in Accounting, Finance, Business or related field
  • High Proficiency in Microsoft Excel (e.g. – pivot tables, lookups, etc.)
  • Ability to work with multiple different systems.
  • 3+ years of relevant experience in finance, consulting, or related fields / functions
  • Experience in accounts/vendor reconciliation, financial accounting, financial analysis, financial modeling, planning & forecasting
  • Airline / Aviation experience strongly preferred
  • Excellent written and verbal communication skills and ability to work across all levels of the organization
  • Strong attention to detail
  • Experience working with financial and forecast / budget software applications preferred