Executive Assistant

7 days ago

Scottsdale, United States Workiva, Inc. Full time

Summary

The Executive Assistant will provide direct, confidential ‘right hand/gatekeeper‘ support and project assistance to our Executive team.

As the right hand and gatekeeper to the executives, the Executive Assistant is privy to the most sensitive and confidential aspects of the business, is the liaison and a primary conduit of confidential and routine communication between the executives and internal and external audiences.

The Executive Assistant role may manage email inbox, schedule, travel, expenses, and oversee all logistical needs for on- and off-site meetings. They may also assist with coordinating personal and business schedules as required.

What You‘ll Do

  • Acts as a gatekeeper (or serves as a first contact) and manages all calendaring, email, expense reporting, and travel coordination for the executive management level leaders they support.

  • Initiating and compiling requests to support meetings, tasks, departments, etc.

  • Coordinating and costing for large-scale events (i.e. Department meetings, etc.)

  • Supporting the team with any reporting and analysis required

  • Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines

  • Provides coordination and support of complex assignments within a department or groups related to budget

  • Be the go-to person for how the operations of the department impact related functional groups, and apply this knowledge in their day-to-day interactions.

  • Other duties as assigned

What You‘ll Need

Minimum Qualifications

  • 4+ years of experience as an Executive Assistant

  • Bachelor‘s Degree or equivalent combination of education and experience

Preferred Qualifications

  • Experience supporting EVPs

  • Executive Communication skills

  • Diplomacy and leadership courage are required to liaise with internal executive leadership and external audiences regularly

  • Strong business acumen

  • Expert customer service

  • Skilled at multi-tasking

  • A high degree of confidentiality and professionalism

  • Ability to prioritize

  • Background in managing single or multiple budgets on behalf of executive team/s

  • Basic to advanced analytical skills

Travel Requirements and Working Conditions

  • 20% Travel for customer and internal meetings

  • Reliable internet access for any period of time working remotely and not in a Workiva office

How You‘ll Be Rewarded

Salary range in the US: $41.50 - $66.50

A discretionary bonus typically paid annually

Restricted Stock Units granted at time of hire

401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Workiva is an Equal Employment Opportunity and Affirmative Action Employer. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of intellectual thought, varied perspective, and innovation. Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic.We strongly encourage and welcome people from historically marginalized groups to apply.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email .

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.

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