TSA - Operations Budget Manager

2 weeks ago

Tampa, United States Hillsborough County Full time

TAMPA SPORTS AUTHORITY

DEPARTMENT/SECTION: Stadium Operations

POSITION TITLE: Operations Budgeting Manager – FT NM - ($26.72 - $42.75 Hourly)

POSITION CLASSIFICATION: Tenured

GENERAL DESCRIPTION:

The Operations Budgeting Manager shall be responsible for analyzing fund use and providing guidance on budgetary procedures, fiscal planning, and revenue development to ensure current fiscal goals and objectives are met.

The Operations Budgeting Manager compiles and analyzes financial data to monitor budget expenditures and reviews fiscal and management reports to extract and summarize data for senior personnel.

In addition, the Operations Budgeting Manager shall assist in the development and implementation of departmental financial reports, and operational policies and procedures and will oversee in the preparation, coordination, and closeout of event settlements.

POSITION REPORTS DIRECTLY TO: Vice President of Stadium Operations

JOB RESPONSIBILITIES:

Prepares Stadium Operations sections of the Authority budgets including verification of proper coding of departmental expenses to ensure accurate accounting and provide sufficient data for financial preparation and budget planning. Maintains a working knowledge of budgetary procedures and methods used to develop revenue projections and expenditures forecasts.  Ensures the correct invoice amounts for proper billing by the finance department. Prepares (or reviews) revenue and expense reports in event folders to ensure accuracy. Reviews accounting records and transactions and performs corrections when required. Attend and participate in Authority Operations/Event planning meetings when required. Participate in other weekly meetings necessary for conducting internal and external business. Attend regularly scheduled staff meetings to share relevant information and gain feedback relating to methods to improve service to customers, both internal and external, and to ensure efficient operations of the grounds for events. Attendance and/or travel may be required for meetings or maintenance held off site. Conducts department specific budget meetings and provides input relating to expenditure projections. Monitor the budget and verify proper coding of payroll, event expenses and departmental purchases to ensure accurate accounting and sufficient data for appropriate billing, planning and expenditure projecting. Monitors all event related accounts receivable and maintains communications with clients and vendors for a timely reconciliation of past due amounts. Track the inventory and the recording of fixed assets for all Stadium related fixed assets. Work with internal staff, vendors, primary tenants in the recording, acquisition, and disposal of fixed assets at Authority managed facilities. Provide cost analysis and forecasting of building utilities as it relates to Electricity, Water, Sewage, and Garbage consumption within the facility. Utilize energy management programs and processes to accurately provide event and tenant utility costs on a monthly, yearly or event basis. Track and maintain historical utility data, trends, and tendencies can be utilized for budgetary forecasting purposes. Provide tracking and analysis for any incremental increases in the operation and maintenance costs for all stadium Improvements identified in the Stadium Renovation Agreement in conjunction with Authority Project Manager II and Director of Facilities. Develop, maintain, coordinate, and act as liaison with tenants, outside organizations, contractors, vendors, county/city departments, code officials and private firms to facilitate communication and coordination with operations related billing. Tenants and/or contractors include but are not limited to the following: Tampa Bay Buccaneers, University of South Florida, ReliaQuest Bowl, Gasparilla Bowl, Monster Jam, and the Stadium Food and Beverage Contractor. Participate in tenant, client and contractor meetings as required to ensure operational concerns and needs are met and invoiced appropriately. Work effectively with all Authority tenants ensuring compliance with applicable agreements while promoting positive tenant relations. Organizes, coordinates and acts as facility liaison for all event settlements and event estimates including, but not limited to, those held on the day/night of an event. Use computer terminal to enter and retrieve information and prepare reports as required. Create and maintain facility operations and event department filing systems and records to ensure that all department personnel, required documentation, event details, licensing, equipment, and supplies are accurately maintained and invoiced to events. Seek out, develop, and assist in the participation in industry related associations and trade shows in support of quality service to our clients. Keep abreast of innovations, improvements in procedures, and developments within the operational aspects of our industry to seek better methods to improve efficiency, levels of service, personnel performance, and reducing operating costs. Provide a safe environment free of harassment for department employees and ensure compliance with all Authority policies, applicable OSHA standards and local, state, and federal laws including the Americans with Disabilities Act of 1990. Initiate monthly meetings with the accounting department to discuss status of event closures and to identify reporting needs/efficiencies for both the accounting and the operations departments. Perform other duties, functions, special projects, and responsibilities, as assigned.

OTHER REQUIREMENTS:

The ability to initiate work, act independently and make sound judgments. Ability to perform detail work involving written or numeric data, and to make arithmetical calculations rapidly and accurately. Knowledgeable in all administrative, financial, and operational rules, procedures, and programs of the Authority. Position requires irregular schedules including evenings, weekends, and holidays. The performance of work assignments will be directly related to job specifications. Adjustments of shifts, overtime, breaks, etc. may be required upon short notice. Develop and maintain accurate records, logs, and reports for the department and the facilities. Position requires ability to interact with fellow employees, clients, the general public and outside vendors in a courteous, cooperative, and professional manner. Maintain a high public image, positive attitude and demeanor when performing a service for customers and the general public in the facilities. Knowledge of safety requirements (OSHA, NFPA, ADA) for events or functions. Ability to walk or stand for long periods of time. Ability to lift over 50 lbs. and work in non-conditioned environment. Valid driver’s license  Ability to accurately work under pressure in meeting deadlines.

MINIMUM QUALIFICATIONS:

Graduation from an accredited four-year college or university with a degree in accounting, finance, business administration or related field. Experience in event coordination or management may be substituted at the rate of two (2) years’ experience for each year of college.  Two (2) years of previous experience in accounting, finance, or combination of equivalent experience derived from a convention center, stadium, public assembly venue and/or a comparable industry. Must have a thorough knowledge of office equipment and computer systems with a demonstrated ability to use business applications and /or software. Thorough knowledge of Microsoft Excel is necessary.  Ability to demonstrate excellent oral and written communication skills in the English language.

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