DPS - TOD - Operations Unit Specialist - 1570
4 weeks ago
GENERAL DESCRIPTION
:Performs routine (journey-level) consultative and technical assistance work in the Training Operations Division. Work involves monitoring, developing, and implementing an equipment/inventory program and providing consultative and technical assistance to maintain equipment/inventory in compliance with the Division’s Project and Compliance Management Unit (“PCM”) policies and procedures. Works under moderate supervision, with limited latitude for the use of initiative and independent judgement.
The following Military Occupational Specialty codes are generally applicable to this position.
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Performs oversight and documentation for Trooper Training Unit (“TTU”) supplies and equipment ordering, receiving and distribution. Issues equipment and assigns inventory numbers to assets following TOD policies and procedures.
2. Requisitions and order supplies, and equipment ensuring compliance with DPS and State guidelines and regulations. Track requisitions, audit invoices, maintain related reports and files.
3. Disposes of surplus property and rotates equipment/inventory while complying with requirements for policies and procedures with procurement processes.
4. Assists in developing policy and procedure manuals for TTU and PCM that align with divisional needs and processes.
5. Coordinates with and serves as liaison to internal program staff to explain and provide technical assistance on agency and program requirements for PCM Unit.
6. Assists in providing consultative services and technical assistance for agency programs.
7. Assists with the preparation of inventory records, reports, and specialized projects.
8. Assists with the review of program operations to identify areas quality improvement plans and processes.
9. May assist in preparing justifications for the implementation of procedural or policy changes.
10. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
11. Perform other duties as assigned.
Qualifications
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education – Graduation from an accredited college or university with an Associate’s Degree in Liberal Arts, Business Administration, or related field preferred.
Experience – Minimum of three (3) years’ experience performing progressively complex inventory management work to include purchasing of bulk and individual supplies, record keeping and ensuring regulatory compliance and deadlines are met.
Substitution Note: Additional work experience of the type described may be substituted for education on a year-for-year basis.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory Knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology (computers/hardware/software/operating systems) – Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety – Must demonstrate the ability to transfer inventory from one location to another and be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Schedule and/or Remote/Telecommuting work and/or Travel – Availability for after-hour, emergencies, and weekend work is required. There is potential opportunity for telecommuting up to three (3) days per week. Which will be guided by the Training Operations Division remote work policy.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Environment: Office, Vehicle;
• Ambulatory skills, e.g. stand, walk, sit, stoop, kneel, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of 25 pounds anticipated for this position;
• Driving requirements: Extensive (10%).
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