Administrative Assistant, Client Services

4 weeks ago

San Diego, United States JAMS Full time

Overview:

JAMS is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.

A Brief Overview
Provides concierge service and administrative support to clients. Offers a high level of client service to internal and external clients. Maintains Resolution Center appearance and provides base-level case support.

Responsibilities:
  • Provides professional concierge-level client services (client and neutral check-in, room assignments, front desk logistics and responsibilities). Moderates virtual and hybrid hearings, answers phones, and routes inquiries.
  • Coordinates hybrid hearings (logging conference rooms, Panelists, and clients into online sessions); supports Panelists with technology needs, assistance, and trouble-shooting throughout the day; and coordinates with IT for tech support and logistics.
  • Performs administrative tasks (case management support, filings, etc.), prepares and distributes mail, completes data entry, maintains document retention, and assists on other projects designated by the manager.
  • Coordinates food/beverage service (cafes, snacks, beverages, and coffee), restocking, cleaning, and lunch buffet set-up and breakdown.
  • Maintains facilities, including liaising with building management and security; partners with manager to address facilities issues, repairs, etc.
  • Assists Senior AACS and AMFA to address safety plans and evacuation procedures.
Qualifications:
  • High School Required
  • 2-3 years of working in an administrative, clerical, or operations role. Preferred
  • 2-3 years of working in legal and client service role. Preferred
  • 2-3 years of working with Information Technology, audio, video, and video conferencing. Preferred
  • Computer literate and proficient in all software programs required for the position. (Required proficiency)
  • Ability to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)
  • Verbal and written communication skills. (Required proficiency)
  • Ability to troubleshoot technical issues while working with remote IT support. (Preferred proficiency)
  • Ability to operate virtual media software, connecting to Zoom sessions, and connecting audio calls to video calls. (Preferred proficiency)
  • Prior experience with multimedia support (e.g. Zoom, HDMI connection to display, Creston). (Plus proficiency)
  • Ability to proactively verify and test existing A/V equipment. (Plus proficiency)

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

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