Contract Coordinator

1 month ago

Salem, United States State of Oregon Full time
Job Description:

Procurement & Contract Specialist 3 – Contract Coordinator - Personal Services Contract (PSK) – Agreements
Oregon Department of Transportation
Support Services Division –

The role: 

Join our team in Salem and put your attention to detail skills to work by developing, reviewing and processing agreements for professional services, goods and other contracts Apply today

Hybrid remote work options are available with manager approval In office work at the Salem office is required at least one day per month but could be more frequent due to business needs. To be considered for this position, you must reside within (or be willing to relocate to) the state of Oregon.

Our first application screening is scheduled for 8:00 a.m. on Tuesday, April 30, 2024. We encourage interested applicants not to delay in applying.

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through .

Before applying, visit our to learn more about our process. If you are a current State of Oregon employee, you must apply through your

A day in the life:

  • Coordinate all phases of the contractor selection process in accordance with rules, regulations and policies.

  • Develop, negotiate, execute and administer complex and high risk legally binding contracts for goods, trade services, public works, architectural and engineering (A&E) and other services.

  • Analyze procurement requests to determine if sufficient information is included to develop an invitation to bid or request for proposal.

  • Develop strategies to minimize potential risks.

  • Work closely with funded projects, other agencies and local jurisdictions.

  • Modify contract terms and conditions, funding arrangements or policy interpretation.

  • Recommend and apply the appropriate method of solicitation.

  • Serve on or assist evaluation and negotiation committees in obtaining consensus on the selection of contractors.

  • Draft and process contract documents and review contracts for impending expiration.

  • Input daily updates to the purchasing & contract management system (PCMS) to accurately track contracting activity.

  • Requires traveling to attend meetings and trainings.

What’s in it for you:

  • Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. about working at the Oregon Department of Transportation and the we offer.

  • Competitive benefits packages which can be estimated using our .

  • Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non- participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the page for more details.

  • opportunity

  • A positive, helpful work environment and team of knowledgeable and experienced associates.

  • Opportunity to work with many industries and a variety of work initiatives.

Minimum qualifications:

Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree and two years of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to five years of procurement and contract experience related to the position.

Special qualifications:

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these attributes, let us know in your application materials (see “Attach a cover letter” section below) It's how we will choose whom to move forward You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with to help us decide who will move forward.

  • Experience for the public or private sector, in creating or responding to requests for proposals and invitations to bid.

  • Experience administering, developing, evaluating and negotiating public or private service contracts or agreements.

  • Experience evaluating risks and issues associated with contracts or the contracting process.

  • Analytical and technical writing experience and the ability to research, analyze and synthesize data and information into concise, easily understood written documents.

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