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Finance Coordinator II, Gerontology
5 months ago
Overview
JOB SUMMARY
Under administrative review, the finance coordinator II provides financial assistance to research study investigators and/or departmental administrators. Prepares budgets for submission to granting agencies, performs daily grant and budget management activities, monitors the status of available grant funds and prepares a variety of reports and analyses for use by management. Supervises the work of Finance Coordinator I and others, as assigned.
EDUCATION/EXPERIENCE
- Bachelor's degree in Business, Accounting, or related area with three years' grant related accounting experience; or, an equivalent combination of education and experience required.
- Computer skills and the ability to develop financial spreadsheets required.
- Experience related to research projects preferred.
ESSENTIAL FUNCTIONS
- Provides departmental administration and sections heads with detailed year-end reporting including trend analysis in research dollars and grant submissions.
- Prepares financial analysis of departmental units and accounts, and other special projects as directed.
- Supervises Finance Coordinator I and other personnel handling complex financial duties. May also oversee a group of clerical employees.
- Monitors expenditures on numerous large grants and departmental accounts. Performs day-to-day budget management of assigned funds and prepares regular reports and analyses on the financial status of accounts.
- Determines departmental fiscal requirements and prepares budgetary recommendations.
- Reviews all reports from the Controller's Office for accuracy. Resolves any discrepancies or problems.
- Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems.
- Establishes accurate financial projections by examining past and future expenditures to determine if adequate funds are available as needed. Reviews financial information with faculty investigators and/or departmental administrators to determine and implement distribution changes as appropriate.
- Develops drafts of budgets for the submission of grants and contracts for faculty investigators. Reviews completed grant applications for accuracy and completeness.
- Serves as a departmental liaison for grant and contract financial issues with the Controller's Office, Research Development, and other departments involved; establish a thorough understanding of the Medical School and granting agencies' rules and regulations to avoid inappropriate expenditures.
- Provides sections with necessary information to complete merit process. Reviews merit increases for accuracy and sufficient funds.
- Establishes and maintains financial databases and files.
- Processes personnel change requests, personnel requisitions, purchase requisitions, payroll, accounts payable and other grant-related expenses.
- Performs other related duties incidental to the work described herein.
SKILLS/QUALIFICATIONS
- Excellent interpersonal, oral and written communication skills
- Computer skills including word processing and spreadsheet abilities
WORK ENVIRONMENT
Comfortable office work environment
