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Information Technology Contracts Officer
2 months ago
Employment Benefits
: First day of employment coverage under the State Employee Health Plan (SEHP) for medical and prescription drug coverage and dental plan. Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts. SEHP members and their covered family members have access to the HealthQuest Health Center at 9th and Kansas Avenue in Topeka for in person and virtual health care services. Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Retirement and deferred compensation programs Employee discounts with thePosition Summary & Responsibilities:
Information Technology Contracts Officer
The Information Technology Contracts Officer/Procurement Officer II position is responsible for the communicating with Agency, Department of Administration, Governor Offices and Political Sub-Division Staff regarding the end-to-end process for establishing contracts for the acquisition of goods and services on behalf of State of Kansas Agencies.
The position resides in the Office of Procurement and Contracts in the Department of Administration, which is the organization responsible for contracting for the State of Kansas
The employee will be assigned the following duties and responsibilities:
This is specialized contract administration work revolving primarily around Technical and IT efforts. This position will be the primary interface between vendors and agencies. Serving in this role requires the ability to understand complex situations, communicate in a non-technical manner with business entities, and to be able to apply critical thinking skills to resolve complex issues. Managing contract disputes between vendors and agencies. Reviewing agency requests for goods and services (requisitions) along with facilitating and/or leading bidding solicitations (RFP, RFQ, IFB), analysis of bids, establishment of contracts along with development of statewide, multi-agency contracts. Subject matter knowledge and experience in the facilitation of contracts for goods and services in one or more key areas is needed. Key areas may include, but not limited to enterprise technology services, business and public services, scientific supplies/equipment/services, financial services, educational services. Duties may include advising and leading agency level Administrative/Finance Offices on procurement processes to initiate procurement of goods and services, including bidding solicitation procedures. Work with the Intern on the project to review and organize contracts for the department, to compile and document data for a consistent and formal process of working with cooperatives for bidding, procurement and contract processes. Collaborate with fellow Procurement Officers to establish a set of steps with the goal to develop a tracking system for current contracts. Additional initiatives are focused on improved enterprise procurement methods. This is a contracting opportunity (much like a corporate position in the private sector). This is not a day-to-day buyer position.Minimum Qualifications:
The applicant must have exceptional communication and presentation skills as demonstrated in application materials and interviews. Applicants may be asked to ‘present’ to a search committee.
A minimum of one (1) to two (2) years of experience in Contracting for the procurement of commodities and services is required. This is contract administration work as well managing the end-to-end bid solicitation processes. Knowledge shall include recent experience in process bid solicitations such as requests for quotes (RFQ), invitations for bids (IFB), and negotiated procurement also known primarily as request for proposals (RFP).
Preferred Qualifications:
Five (5) years of experience in public or enterprise procurement and contracting construction and industrial equipment. Experience advising end users on bid requirements (specifications), business processes, along with preparing final bid documents, understanding estimates, analysist of bid submissions, contracting, contract languages and awarding contract processes.
Agency/business unit procurement experience along with writing specifications, issuing solicitations for enterprise agreement and agency specific agreements for commodities and services Experience in the development of statewide, multi-agency contracts, enterprise strategic sourcing, negotiation, and contract work is desired.
