Manager V

3 weeks ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Under the direct supervision of the Acute Care Director in the Provider Finance Department, the Manager V oversees and provides leadership and guidance to the School Based Medicaid Resource and Training (SMRT) Team. Maintains complex applications, spreadsheets, and databases used in the oversight and creation of strategic operations and business planning.
Performs highly advanced management and oversight of regional staff and directs daily operations, establishing short-, mid-, and long-term goals and objectives. Develops policies and procedures; statewide travel schedules, priorities, and standards for achieving established goals. Coordinates and evaluates program activities; and supports legislative inquiries and analyses. Develops communication strategies and provides updates for Local Education Agencies (LEAs). Completes performance evaluations and handles human resource matters for staff. Reviews, develops, and implements policies, regulations, guidelines, agency rules, and state plan amendments as needed. Identifies needed areas of change and oversees the development of alternative strategies and recommendations. Directs, assigns, and supervises the work of professional staff and provides oversight.
This position works closely with key internal and external decision-makers providing timely, accurate, and well communicated budget and program management information that is needed to effectively plan, allocate, implement, and control programs, services, and staffing levels to achieve the goals and objectives consistent with the agency strategic plan.
Note: This position is physically located in Austin but requires statewide travel to meet with direct reports and Local Education Agency (LEA) staff located throughout the state on a regular basis.
Essential Job Functions:
1. DEVELOPMENT AND ANALYSIS: Oversees development and implementation of, and compliance with, policy guidelines, agency rules and other associated documents pertaining to programmatic requirements and ongoing participation in the School Health and Related Services program (SHARS). Develops annual statewide outreach and training plans for, and to encourage ongoing participation in, the SHARS program. Directs staff; develops and manages workplans, and workflows. Sets priorities, goals, and accountability for ongoing reporting. Develops processes, procedures, workpapers, and tools to ensure compliance with federal oversight and departmental standards. Monitors workflow to ensure processing timeframes are met. Determines and develops both short- and long-term initiatives to bring new LEA into the program. (40%)

2. STAKEHOLDER AND STAFF COMMUNICATIONS: Interfaces with various Provider Finance staff, provider industry representatives, HHS Enterprise staff, legal staff, advisory committees, workgroups and other interested parties concerning the SHARS program. Communicates complex information to participating SHARS district staff to provide, exchange or verify information, answer inquiries, address issues or resolve problems or complaints. Interfaces with external entities including but not limited to contracted providers, provider representatives, client advocates, other agency staff, advisory committees, workgroups, attorneys and other interested parties concerning policy issues affecting program delivery and programmatic requirements. Provides regular updates to legislative staff regarding LEAs within their district as it pertains to enrollment and eligibility status. Develops training schedules and on-site visits or other stakeholder initiatives. (20%)

3. LEADERSHIP: Provides guidance and management to PFD staff on complex, technical and analytical methods used in the development of training programs. Represents PFD at meetings with external and internal stakeholders concerning rate issues and managing major projects. Hires and conducts staff training, including participation in interview and selection teams, training new hires on various technical aspects of their positions. (20%)
4. DOCUMENTS FOR APPROVAL AND PRESENTATION: Prepares/reviews/approves written briefing documents and other documents related to the results of annual desk reviews conducted by the Provider Finance Department for decision making by executive staff. Tracks timelines and deliverable due dates. Makes presentations of research or data analysis to a variety of audiences and HHSC executive staff. (15%)

5. OTHER DUTIES: Performs other duties as assigned. (5%)

Knowledge Skills Abilities:
Knowledge, Skills, and Abilities:
Knowledge of state government and health and human services financial processes and procedures.
Knowledge of the State of Texas legislative processes and procedures.
Knowledge of State of Texas strategic planning process and principles.

Skill in the development of reimbursement methods and payment rates, formulas, and procedures or complex cost analysis.
Skill in the design, development and maintenance of complex computer applications, spreadsheets, and/or large databases.
Skill in interpersonal relationships, establishing and maintaining, effective working relationships.
Skills in computer software including Excel, Word, Access, HHSAS, CAPPS, and other state/governmental financial or human resources applications.

Ability to manage projects effectively, including setting priorities and planning, organizing and coordinating the work of others.
Ability to develop, evaluates, implement, and interpret policies, procedures and rules.
Ability to identify problems, evaluates alternatives, and implements creative solutions.
Ability to exercise independent judgment, set priorities, meets deadlines and adapt to shifting technical and political developments.

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