Program Support Assistant

4 weeks ago

Battle Creek, United States Veterans Health Administration Full time

Summary

The Battle Creek VA Medical Center is recruiting for a Program Support Assistant (PSA). The Program Support Assistant will function under Medical Service.

Duties

The Program Support Assistant provides expert administrative, technical, and clerical support to the Associate Chief of Staff (ACOS) for Medical Service under the direction of the Administrative Officer (AO). Duties include but are not limited to: Reviews reports, actions, and correspondence prepared for signature notating errors and submitted to management for correction prior to presentation. Reviews outgoing correspondence for proper attachments or consolidating/ coordinating submittal of information. Coordinates closely with respective section heads and managers to make sure that correspondence meets the necessary format and criteria. Reviews documents requiring coordination or signature by the ACOS for conformance with regulations, grammar, and punctuation; and returns such documents to originator for correction when not in conformance with policies and guidance. Responsible to compose in final forms replies to both internal and external communication. Drafts letters of acknowledgment to personnel, for special accomplishments and services provided. Maintains calendar/schedule for ACOS. Briefs ACOS prior to appointments or calls and provides required reference material. Independently greets, interviews, and screens all telephone calls and visitors to include federal, state, and local officials, university administration and faculty, community hospital executives, external review organization officials, staff, patients, and families. Maintains daily suspense; tracks actions items, maintains spreadsheets and tracks all action items to completion. Prepares agendas, notifies participants, prepares minutes and arranges other matters, as appropriate. Is responsible for requesting, collecting, and summarizing input from clinical services for completion of surveys/reports for external agencies, drafts Medical Center responses. Prepares meeting minutes/agendas for several Medical Service committee meetings to include the Medical Service Staff meeting, All PACT meeting, Primary Care ICC Subcommittee, Provider. Change Request meeting, and others as assigned. Independently tracks, enters, maintains policies, memorandums, agendas, and minutes into automated information systems. Maintains and updates skill levels on all MS Office software. The incumbent maintains log of all documents required for all accreditations to include minutes, reports, and certifications. Provides supports and assistance about clerical and correspondence issues. Develops, maintains, and monitors integrated reporting systems affecting programs throughout the service with functions and operations that are extensively interrelated. Communicates information to management for effective evaluation of program operations and milestones. Creates and prepares reports for Medical Service based on facts that gathered, these can be operational issues such as procedural weaknesses or service response time, or equipment maintenance histories or failure rates, etc. Provides clerical assistance to the Administrative Officer (AO), Primary Care Manager, Management & Program Analyst, Program Specialist and Primary Care Management Coordinator during the absence of respective administrative support. Serves as a liaison between the Service and all Medical Center Service Chiefs and programs for a variety of routine clerical matters, and independently performs a variety of routine clerical functions. In addition, the incumbent will provide clerical support to regular routine office operations including serving as a receptionist, supply ordering, preparation of correspondence, transcribing meeting minutes, etc.
Work Schedule: Monday-Friday 8am-430pm
Telework: This position may be authorized for telework ad-hoc at supervisor's discretion.
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant / PD91923O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not Required

  • After School Program Support Staff

    2 weeks ago

    Battle Creek, United States Nebraska Department of Education Full time

    General Function: The After School Program Staff is a support position and is responsible for carrying out activities and providing supervision of youth while Afterschool Program is in session. Essential Job Functions * Provide supervision of youth and facilities while program is in session. * Help in developing and facilitating group activities for...

  • Program Assistance Center Director

    5 days ago

    Battle Creek, United States United Way of South Central Michigan Full time

    Job DescriptionJob DescriptionTitle:Program Assistance Center (PAC) DirectorGroup/Team:Community ImpactReports To:Senior Director, Community Impact -- Programs (Jackson) Status:Full-timeFLSA Classification:ExemptMinimum Salary:$77,600POSITION SUMMARYThe Program Assistance Center (PAC) runs Michigan Energy Assistance Programming which provides households with...

  • Program Analyst

    1 day ago

    Battle Creek, Michigan, United States Defense Logistics Agency Full time

    Serves as a Program Analyst for the assigned Program Management Office (PMO) exercising broad responsibility for executing the organization's programs. Coordinates programs across DLA Information Operations, and Program Executive Office (PEO) staff to ensure proper communications and accountability among programs, projects, and/or initiatives. Interprets...

  • Program Analyst

    3 days ago

    Battle Creek, United States US Defense Logistics Agency Full time

    **Duties**: - Serves as a Program Analyst for the assigned Program Management Office (PMO) exercising broad responsibility for executing the organization's programs. - Coordinates programs across DLA Information Operations, and Program Executive Office (PEO) staff to ensure proper communications and accountability among programs, projects, and/or...

  • Desktop Support

    2 weeks ago

    Battle Creek, United States Diverse Lynx Full time

    Job Title: Desktop Support Location: Battle Creek, MI::Onsite Duration: (Contract)Essential Responsibilities: Minimum High school Diploma. Experience in tickets managements, requirements. 2+ years' experience with end user support, Desktop, Laptop, Printers, VC Rooms, Mobile Experience with management English mandatory. Structured cabling notions....

  • Desktop Support

    5 days ago

    Battle Creek, United States Diverse Lynx Full time

    Job Title: Desktop Support Location: Battle Creek, MI::Onsite Duration: (Contract)Essential Responsibilities: Minimum High school Diploma. Experience in tickets managements, requirements. 2+ years' experience with end user support, Desktop, Laptop, Printers, VC Rooms, Mobile Experience with management English mandatory. Structured cabling notions....

  • WFD Programs Specialist

    1 week ago

    Battle Creek, United States Goodwill Industries Full time

    DescriptionPurpose or General Objective: Provide quality job development and financial coaching services that increase program participants capacity to prepare for, obtain, and maintain gainful employment and financial stability. Essential Duties/Responsibilities: Design, develop and deliver quality participant-centered job development training to...

  • Tier II Help Desk Support Technician

    2 weeks ago

    Battle Creek, United States Horizon Industries Full time

    Description Tier II Help Desk Support Technician Horizon Industries Limited (HIL) is a dynamic IT and Management Consulting firm based in the Washington, DC area. We are currently seeking a Tier II Help Desk Support Technician for a full-time position in Battle Creek, MI, supporting many federal agencies. Job Description: The PCOLS Tier II help desk and...

  • Tier II Help Desk Support Technician

    5 days ago

    Battle Creek, United States Horizon Industries Full time

    Description Tier II Help Desk Support Technician Horizon Industries Limited (HIL) is a dynamic IT and Management Consulting firm based in the Washington, DC area. We are currently seeking a Tier II Help Desk Support Technician for a full-time position in Battle Creek, MI, supporting many federal agencies. Job Description: The PCOLS Tier II help desk and...

  • Tax - Temporary Student Support

    1 week ago

    Battle Creek, United States WK Kellogg Co Full time

    At WK Kellogg Co, we exist to create joy and connection to inspire Gr-r-reat days. We believe that doing good is always good for business and we have stood for this since Kellogg Company was founded 118 years ago. We are passionate about doing our part to make nutritious foods, create social connectivity and respect natural resources. Together, these actions...

  • Executive Assistant

    2 weeks ago

    Battle Creek, United States Kellanova Company Full time

    As an Executive Assistant at Kellanova, you will be pivotal in supporting the VP of External Supply Chain. Your responsibilities will encompass administrative tasks, meeting coordination, communication, and calendar management. Youll be the right ha Executive Assistant, Executive, Supply Chain, Assistant, Manufacturing, Business Services, Support,...

  • Afternoon support near for a first grader.

    1 month ago

    Battle Creek, United States Wyndy.com, Inc. Full time

    Afternoon support for a first grader near 49017: Assist first grader with daily tasks, homework, and activities in the afternoon. Monitor and motivate student, ensuring a positive learning environment. Collaborate with teachers and parents to address any concerns and ensure student's well-being. Provide assistance as needed, promoting independence. Maintain...

  • Medical Assistant

    1 month ago

    Battle Creek, United States PREMISE HEALTH Full time

    **Healthcare Without Rival** Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care - in-person and in...

  • Office Operations Assistant

    1 week ago

    Battle Creek, United States Ascension Health Full time

    Details * Department: Rehab Administration * Schedule: PRN. Ability to pick up and cover days during the week. M-F Hours will vary between 7:00am-4:30pm. * Hospital: Ascension Borgess Health Park * Location: Battle Creek, MI Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match...

  • Reset Assistant Store Manager

    3 days ago

    Battle Creek, United States Serv-U-Success Full time

    hourly pay $18.00-$21.00/hr + additional $1.00/hr shift premiumshift; Sunday- Thursday 8:00PM to 4:00AM (can be flexible with start & end times)weekly pay + benefits + phone stipend +Do you have experience working as a reset merchandiser? Are you able to work both independently and in a team? If so, the Assistant Store Manager position at Serv-U-Success may...

  • CNA - Certified Nursing Assistant

    3 hours ago

    Battle Creek, United States Trilogy Health Services Full time

    JOIN TEAM TRILOGY Our Nurse Assistants love Trilogy for the stability, meaningful work, and great team. If you’re looking to grow as a Nurse Assistant, Trilogy is where you belong! Hi! We’re glad you’re thinking about joining us. Trilogy is a great place for CNAs/STNAs. We’re a close-knit team that’s walking the walk when it comes to...

  • Senior Executive Assistant

    2 weeks ago

    Battle Creek, United States LanceSoft Inc Full time

    Title:               Executive Assistant   Location:       Remote (Battle Creek, MI) Duration:       0-5+ Months Shift:               1st Shift (8AM-5PM M-F)   Description: Provide excellent administrative support to Kellanova’s Chief Marketing Officer and team. An overview of responsibilities includes but are not...

  • Services Specialist Assistant 8-E10

    1 week ago

    Battle Creek, United States The State of MI Full time

    The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employ Specialist, Assistant, Special Education, Technology

  • Senior Executive Assistant

    2 weeks ago

    Battle Creek, United States HonorVet Technologies Full time

    Senior Executive Assistant Duration: 5 Months+ contract with possibility of extension and FTE Location: Battle Creek, MI 49017 Shift: 8am-5pm This position is Hybrid, but very close to Fully Remote. (a day or two in the office over the course of the engagement). Job Description: Provide excellent administrative support...

  • Medical Assistant

    2 weeks ago

    Battle Creek, United States National Guard Employment Network Full time

    Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...