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Transportation Assistant

4 months ago

Marion, United States Veterans Health Administration Full time

Summary

Duties

This position serves as the Transportation Assistant for the Facilities and Engineering Service with the Marion VA Health Care Center (MAVAHC). The position is directly supervised by the Chief of Engineering with the primary duty and responsibility to coordinate and track the data for more than one hundred Government Vehicles submitted by various services within the divisions of the Marion VA Health Care Center for fleet services.

Duties of this position include but are not limited to: Coordinates, plans, budgets, and maintains consistency of fleet services in the Facilities and Engineering service. Researches rules, regulations, policies, and procedures (., Healthcare Environment & Facilities Programs (HEFP), VAMC Health Care Center Policy (MCP), General Services Administration (GSA) regulations, state license requirements, Environmental Protection Agency (EPA) requirements, Alternative Fuel Vehicles (AFV) requirements, Reports noncompliance or inadequate reporting to higher management with recommendations for correction. Monitors documentation of this reporting for timeliness, adequacy, and effectiveness Communicates agency and local polices and priorities to all employees using vehicles and equipment in the fleet. Orders VA license plates from UNICOR via in- person, phone, fax, e-mail, letter, or memo communication. Responsible for tracking all vehicle histories from the time of purchase or donation to 6 years past the turn in, salvage, or auction of each vehicle or piece of equipment (per credit card filing of all trip logs, credit card receipts, accident reports, pictures, repair slips Monitors and schedules maintenance, repair, and detailing for VA owned and General Services Administration (GSA) leased vehicles Serves as the primary contact with Regional Counsel and Central Office on fleet matters. Orders and cancels fleet cards, reviews statements checking for fraud or misuse. Reconciles monthly and undergoes a monthly audit with Fiscal Services. Researches all vehicle use including, mileage, days of vehicle use, number of trips, drivers, number of passengers, destinations, official purposes, types of fuel purchased, quantity of fuel purchased, amount spent on fuel purchases, and all maintenance performances always making sure the fleet is right sized and maintained within VA and GSA standards Performs other related duties as assigned.
Work Schedule: 8:00 - 4:30pm; Monday - Friday
Virtual: This is not a virtual position.
Position Description/PD#: Transportation Assistant / PD040900
Financial Disclosure Report: Not required