Housing Property Management Supervisor

7 months ago

Oregon City, United States Clackamas County Full time

JOB DETAILS AND QUALIFICATIONS

Are you passionate about property management and committed to fostering thriving residential communities? If so, the Housing Authority of Clackamas County (HACC) is looking for an experienced property manager to join our team as the Housing Property Management Supervisor.

As the Housing Property Management Supervisor, you will be responsible for supervising property management and maintenance activities for assigned housing units, ensuring maximum occupancy and maintaining safe and operational building structures and mechanical systems. You will oversee repair, remodeling, maintenance, and janitorial services, ensuring the efficient turnaround of vacant units. Additionally, you will play a pivotal role in helping residents achieve self-sufficiency while resolving neighborhood and tenant disputes.

If you are looking for a challenging and rewarding career in property management with a focus on community well-being, we invite you to apply for this position. Join our team and make a difference in the lives of our residents.

HACC is an independent public corporation that owns, manages, leases, maintains and develops housing for low and moderate-income persons particularly for those with special needs. 

Required Minimum Qualifications/ Transferrable Skills:*

A minimum of three (3) years of relevant experience as a property manager, including the marketing and rental of vacant units, rent collections, and resolving tenant issuesA minimum of one (1) year of the experience must have been in a supervisory, leadership, or program management role Experience with residential property inspection, lease agreements, tenant laws and public contact Working knowledge of Housing Quality Standards and criteria for inspections Knowledge of Federal regulations relating to low-income and assisted housing Ability to participate in after-hours emergency and on-call support as needed
 

Preferred Special Qualifications/ Transferrable Skills:*

Knowledge of landlord tenant law and rules and regulations that govern federal state and local rent assistance programs Experience interpreting and implementing federal laws and regulations Demonstrated knowledge of Public Housing Regulations Principles and Practices Excellent written and verbal communication skills providing for effective communication with resident, employees, peers, vendors, etc. Computer software experience to include, MS Word, MS Excel, MS Outlook, YARDI, HAB, and File Vision

Pre-Employment Requirements:

Must pass post-offer, pre-employment drug test. Must pass a criminal history check which may include national or state fingerprint records check Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

Supervision and Staff Management: Lead a team of maintenance, technical, and office support staff to ensure optimal property management operations. Prepare performance evaluations, administer discipline, and conduct on-site staff training sessions. Promote teamwork and collaboration among staff. Resident Management: Oversee the preparation and maintenance of resident documents and forms, including lease agreements and income certificates for 200-300 public housing units. Manage leasing efforts, including intake, screening, review of eligibility, and placement. Ensure compliance with landlord-tenant laws, Fair Housing regulations, and HUD requirements. Dispute Resolution: Act as the lead respondent for landlord, tenant, and neighbor disputes. Participate in legal proceedings, including evictions and termination of assistance. Negotiate and execute solutions for tenant or neighbor issues, and ensure compliance with Housing Portfolio Manager policies. Financial Oversight: Assist in monitoring the annual operating budgets for assigned properties. Supervise the collection of charges or reimbursements and approve expenditures within a predetermined limit. Help prepare financial and maintenance reports to ensure financial integrity. Maintenance Management: Implement and administer ongoing preventive maintenance programs, including regular on-site inspections. Conduct inspections to ensure compliance with codes and housing quality standards. Monitor work orders and ensure efficient completion, and ensure compliance with all HUD regulations. External Representation: Represent the Property Management Division to internal and external stakeholders, including other divisions, governmental agencies, and community organizations. You may be required to attend evening meetings on behalf of the housing authority. 

REQUIRED KNOWLEDGE AND SKILLS

 Working knowledge of: Pertinent Federal, State and local laws, codes and HUD Public Housing or occupancy regulations; operational services and activities of a comprehensive housing maintenance program; management practices as applied to the analysis and evaluation of programs, policies and operational needs; residential building technology and construction; governmental budget preparation and administration; principles of supervision.

Skill to: Plan, direct and supervise the work of staff; develop and implement policies and procedures for effective and efficient property maintenance; ability to achieve adopted property management objectives; understand and interpret building codes, blueprints and engineering drawings; communicate effectively both verbally and in writing; analyze problems and identify alternative solutions and recommendations; establish and maintain cooperative working relationships with residents/clients, maintenance staff, contractors/vendors, county department employees, and governmental agency staff; ability to act as mediator in neighborhood or tenant disputes.

WORKING CONDITIONS

Inspection work may involve walking on uneven terrain, bending, and squatting. May be required to participate in after-hours emergency and on-call support.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off), 7:30 AM to 6:30 PM. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

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