Director II

1 month ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
The Director II performs complex (senior-level) managerial work by leading the operation of the Contract Development Branch within the Mental Health Contract Management Unit, which manages a book of business that includes approximately contracts valued at over $1.2 billion per state fiscal year. Work involves establishing goals, standard operating procedures, timelines, and allocating and evaluating resources for the unit's procurement and contract development functions. Procurement and contract development activities include, but are not limited to development of competitive and noncompetitive procurements (e.g., RFPs, RFAs, Open Enrollments), and the development of contracts (e.g., interagency, interlocal, MOUs, MOAs) and contract amendments. The Director II supervises the work of Contract Development Branch staff, which includes ten full time equivalents.

This position requires a broad working knowledge of procurement and contract development, and coordinates with Procurement and Contracting Services (PCS), Behavioral Health Services Program staff, Legal Services Division, Budget and Accounting staff, Contract Management staff, and other internal and external stakeholders in the development of agency procurements and contracts. Work is completed under limited supervision with extensive latitude for the use of initiative and independent judgment. Essential Job Functions:
1. Provides leadership and strategic direction to unit staff within the Mental Health Contract Management Unit and directs the unit's procurement and contract development functions including, but not limited to, development of competitive and noncompetitive procurements (e.g., RFPs, RFAs, Open Enrollments), and development of contracts (e.g., interagency, interlocal, MOUs, MOAs) and contract amendments. (30%)

2. Directs the Contract Development Branch, which includes establishing goals, standard operating procedures, timelines, allocating and evaluating resources, and guiding and training unit staff members. Coordinates leadership activities supporting employee engagement, staff development, and the creation of performance data to evaluate team functions and team member performance. Provides direction and guidance to frontline staff promoting the development and growth of future leadership staff. Responsible for selection and hiring, assigning work, completing performance evaluations, employing personnel disciplinary actions, and approving leave. (30%)

3. Leads the development and deployment of techniques and tools for evaluating and improving procurement and contract development activities, which includes accounting for legislative or agency operational changes. Prepares productivity reports, creates and reviews procurements, contracts, amendments, and supporting documents (e.g., RFPs, RFAs, Open Enrollments, interagency contracts, interlocal contracts, MOUs, MOAs) for accuracy, and professionalism, and approves employee work products. (20%)

4. Makes and informs management decisions that impact statewide procurement and contract development activities, and monitors the unit's deployment of agency and unit policies and procedures, identifies change needs, and makes recommendations to improve unit operations. (10%)

5. Represents the unit and provides leadership on committees, and engages internal (e.g., Procurement and Contracting Services (PCS), Behavioral Health Services Program, Legal Services Division, Budget and Accounting staff) and other internal and external (e.g., community members, service coordination organizations and local officials) stakeholders on efforts/initiatives supporting procurement and contract development activities. Also performs other duties as assigned, which include, but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response. (10%)
Knowledge Skills Abilities:
Thorough knowledge of state and federal laws, regulations, policies, rules, and requirements, and specific knowledge of local, state, and federal laws relating to the mental health services, procurement/contract development
Knowledge of business processes, process improvement, procurement/contract development systems, processes, and practices
Knowledge of State government organization, administration, management, and operating practices
Knowledge of the mental health service delivery system
Knowledge of computer software applications
Skill in task and project management
Skill in problem solving and conflict resolution
Skill in analyzing/interpreting large and complex data sets, and writing complex documents/reports, policies, and procedures
Skill in managing multiple and competing priorities
Skill in providing leadership in a team environment
Skill in assessing and evaluating services, and recommending improvements
Ability to communicate, both orally and in writing, clearly, concisely, and effectively to individuals at all levels both internal and external to the organization
Ability to build, establish, and maintain effective working relationships with diverse groups and entities
Ability to evaluate the performance of staff or contractors responsible for providing specified services
Ability to implement and balance change and lead cross-functional/inter-disciplinary teams to design and deploy new or improved work processes
Ability to gather, assemble, correlate, and analyze facts/data/systems/financial information
Ability to establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources
Ability to make independent and sound technical decisions and analyze new situations when encountered
Ability to learn and use sophisticated software/applications as necessary to successfully perform duties and assignments
Ability to interpret and apply federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures
Ability to organize workload and set priorities

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