Administrative Specialist

4 months ago

Leavenworth, United States State of Kansas Full time

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the

Retirement and deferred compensation programs

Position Summary & Responsibilities

Position Summary:

This position provides clerical support to the facility Release Planning Coordinator, who is responsible for the coordinating the release of residents into the community at the end of their sentence or as determined by the Prisoner Review Board. This position is tasked with ensuring that all information flows from the facility to the various parole offices for plan investigation and supervision coordination, seamlessly. It is also responsible for communicating with the Kansas Interstate Compact Office to coordinate interstate compact parole and releases. The ultimate goal is to reintegrate the resident back into the public as safely and successfully as possible.

Job Responsibilities may include but are not limited to the following:

Develop and maintains a system for assembling and tracking the release planning steps necessary for preparing an offender for release, through a database that enables access to information about the status of the release at each point along the way, and that ensures staff that need the information have it. This includes tracking resident release dates to ensure preparation begins in a timely manner. Responsible for creation of inmate release portfolios, which include release certificates, expungement information, offender registration forms (if applicable), WOTC forms, resources available to offender in the area he is returning, and information on Stored Value cards. Schedules meetings with residents who are being released to have them sign necessary documents pertaining to their release. Meets with residents and explains standards of supervision and answers relevant questions. Responsible for maintaining office area, including addressing equipment and maintenance issues with appropriate facility staff as necessary, ordering supplies, and generally ensuring the office is stocked and running. Regularly emphasizes ethical behavior by demonstrating good management practices. Mut value and maintain the highest ideals of professionalism and public service in carrying out the duties and responsibilities.

Qualifications

Education : High School Diploma or Equivalent

Minimum Qualifications : Two years' of experience in general office, clerical, and administrative support work.

Preferred Qualifications : Five years' experience in progressively responsible clerical or administrative/clerical work.

Post-Offer, Pre-employment Requirements : Must take and pass a drug screening test approved by the Division of Personnel Services. Must pass a physical exam, background investigation and submit a State of Kansas Tax Clearance.

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