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Fiscal Advisor I-II

2 months ago

Dover, United States DelDOT Full time

Summary Statement

The incumbent in this position will provide assistance regarding interpretation of payroll policy to over 700 employees in the Maintenance & Operations division. Responsibilities include: providing support to employees via telephone and email by interpreting payroll policy, auditing timesheets and reports for specific payroll functions, performing timekeeping duties for a section of 30 full time employees along with 40 seasonal weather employees , and assisting with internal asset management systems.

Career Ladder

Upon satisfactory completion of department promotional standards and job requirements, employees may be eligible to be promoted to the next level.

Essential Functions

Essential functions are fundamental and core functions common to all positions in the class series. This is not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here. Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
Maintains internal controls and applies accounting principles, practices, and standards.
Provides advice and technical guidance on matters in assigned fiscal function(s).
Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning. 
Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information. 
Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races. 
May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

Job Requirement Series

JOB REQUIREMENTS for Fiscal Advisor I Applicants must have education, training and/or experience demonstrating competence in each of the following areas: One year of experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures. OR

Six months' experience in auditing, examining, preparing, analyzing or reconciling financial accounts and ensuring compliance with applicable laws, rules, regulations, standards, policies and procedures. OR

Possession of an Associate’s degree or higher in Accounting or related field. 
JOB REQUIREMENTS for Fiscal Advisor II Applicants must have education, training and/or experience demonstrating competence in each of the following areas: One year of experience in compiling, analyzing and reporting on financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.  One year of experience in ensuring compliance of financial transactions with budgets, applicable agreements, grants or contacts, and state or federal laws, rules, and regulations.  Six months' experience in researching and analyzing accounting transactions and records to reconcile discrepancies or errors and maintain an audit trail. Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Conditions of Hire

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process. Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire. As a condition of hire you must possess a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving). Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.