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Executive AssistantOffice Admin ESF6458

2 months ago

Beverly Hills, United States ExpertHiring Full time
Top Reasons to work with our client:
  • Prime Luxury Market: Work in the upscale Beverly Hills real estate market dealing with highend properties and prestigious clientele
  • Networking Hub: Beverly Hills offers extensive networking opportunities in the real estate industry
  • High Earning Potential: Realize significant income potential in a lucrative market
  • Professional Development: Access training and support for your career growth
  • Diverse Clientele: Engage with a diverse range of clients including celebrities and entrepreneurs
  • Market Expertise: Develop indepth knowledge of the Beverly Hills real estate market a valuable asset for your career
Job Type : Full Time Location : Beverly Hills California Pay : Competitive Pay & Benefits Job Description What you will be doing:
  • Champion all office management for a team of 20 inperson and 20 remote staff.
  • Provide executive assistance to the Managing Director (MD) to ensure essential company initiatives are carried out.
  • Ensure all office supplies are proactively restocked.
  • Act as the main point of contact/liaison for employees with internal business functions including onboarding deal closing and daily support with thirdparty vendors.
  • Maintain bookkeeping and QuickBooks categorizing reconciliation and reporting.
  • Take calls on behalf of the MD and manage his calendars.
  • Write employee contracts and plan travel itineraries.
  • Maintain organization on several projects and add value on email correspondence.
  • Occasionally perform personal errands for the MD.
  • React with appropriate urgency to emerging situations and complete multiple highpriority tasks efficiently.
  • Coordinate complex scheduling and manage content flow to senior leadership.
  • Support the MD with business and extra tasks ensuring punctuality and preparedness for meetings and travel.
  • Ensure all invoices are approved by the MD and paid ahead of schedule.
  • Maintain professionalism and confidentiality with all materials.
  • Support employees with onboarding training materials and access to necessary resources.
  • Handle bookkeeping for multiple company entity accounts running monthly P&L and expense reconciliation.
Experience you will need:
  • 3 years of prior Office Administrator or Executive Assistant experience.
  • Highly proficient in professional business writing with exceptional English grammar and punctuation skills.
  • Proficiency in Microsoft Office (Excel PowerPoint Outlook).
  • Proficiency with QuickBooks and a general background in accounting.
  • Competency or strong interest in financial statement analysis business valuation accounting and finance.
  • Highly organized and detailoriented with ability to follow up on priorities.
  • Collaborative teamoriented individual with a strong sense of integrity and professionalism.
  • Competence in legal jargon related to managing legal documents is preferred.
  • Must have a reliable form of transportation.
  • Bachelor’s degree preferably in Finance Economics or Business Administration.
Our client asked me to submit 3 great people within the next few days. We work directly with the hiring manager and can arrange interviews within a few days
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