Accounts Payable
1 week ago
The Accounts Payable Coordinator is responsible for a range of general tasks associated with processing accounts payable, expense reporting and vendor relationships. Coordinates and performs a broad range of clerical / support / reception functions in the department. Ensures that requests for information and services are accurately responded to in a timely and appropriate manner.
Prospect Medical Holdings' ability to deliver quality, compassionate care during the unprecedented pandemic affirms the original vision of its founders. This is the fulfillment of the hopes Prospects founders had for the company, and proof that a clear vision, an insightful operating model, and a commitment to communities and our employees, born in the past, remains the way of the future.Every day, our more than 11,000 affiliated physicians and 18,000 employees at 17 hospitals, 165 outpatient centers and 28 medical groups provide nationally recognized care in six states. Our comprehensive network of quality healthcare services is designed to offer our patients and 600,000 members highly coordinated, personalized care tailored to the unique needs of each community we servemany of which provide essential medical services to underserved communities as safety-net hospitals.
- Performs all duties in the preparation and approval of invoices. Ensures that all invoices are properly coded, approved, and processed per established time frame. Verifies that all invoices are matched to purchase orders. Performs necessary computations and gathers and provides all pertinent data, including backup documentation as needed.
- Completes check reconciliation daily. Produces standard and ad-hoc reports, such as, but not limited to, outstanding check report, Un-invoice liability" report, and outstanding balance for current vendor report. Ensures paperwork and reports are complete and accurate, and processed in a timely manner.
- Maintains and completes information required for the new vendor W-9, Form 571, sales taxes for vendor outside of California. Complies with accounts payable policies and procedures and in accordance with organizational, governmental and agency requirements. Maintains confidentiality.
- Addresses issues and incomplete accounts payable paperwork with appropriate department and assists in problem resolution. Maintains an open file of vendor invoices and unmatched purchase orders documents and follows-up with responsible departments to ensure incomplete paperwork or inappropriate requests are addressed to complete payment in accordance with established policies and procedures. Escalates issues to VP of Shared Services in a timely manner.
- Ensures that requests for information are accurately responded to in a timely and appropriate manner. Demonstrates appropriate use of independent judgement and decision making. Demonstrates excellent customer service at all times.
- Provides excellent telephone coverage, returning all vendor calls on same day. Effectively uses all applicable computer and office systems/procedures to coordinate documentation, data, and information to ensure timely communication and smooth operations. Completes filing in timely manner. Ensures the work area is clean, clutter free, and organized.
Required Qualifications:
- High School Diploma or Equivalent
- One year of accounts payable experience
- Must demonstrate customer service skills appropriate to the job
- Must be able to read, write and communicate effectively in English
- Computer literacy and proficiency
- Ability to establish and maintain effective working relationships across
- Ability to maintain a work pace appropriate to the workload
- Ability to multitask and prioritize needs to meet timelines
Preferred Qualifications:
- Bilingual skills
- Associates or Bachelors Degree
Pay Rate: Min - $19.10 | Max - $24.80
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