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Fiscal Associate II
3 months ago
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information, please visit today
Summary Statement
This position is in the State Disbursement Unit within the Banking Section. The position will be responsible for: reconciling six unique bank accounts with approximately $90 million in collections and disbursements; researching and resolving account discrepancies; managing Non-appropriated Special Funds (NSF) check recovery, coordinating exchange of foreign currency; and processing Affidavits of Forgery, stop payments, reissuances of stale-dated checks.
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here. Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.Verifies or determines correct classification and coding of transactions.
Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
Creates and maintains financial records, documents and files.
Prepares reports and summaries on the status of accounts or other financial data.
Participates in recommending changes to internal procedures, forms, or process enhancements.
Gathers and compiles data for higher-level staff.
Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
May perform payroll entries and process payroll in automated information systems.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
Job Requirements
JOB REQUIREMENTS for Fiscal Associate IIApplicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures. Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations. Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format. OR Possession of an Associate's degree or higher in Accounting or related field.
Conditions of Hire
This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16. This position is covered by a collective bargaining agreement based on its individual terms.
Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
