Account Clerk III

5 months ago

Prescott, United States Yavapai County Full time
About the Position: Summary:

Role

The Clerk of Superior Court is looking to fill two Account Clerk III positions:
Account Clerk III
Account Clerk III - Child and Spousal Support Clerk

Under minimal supervision, performs diversified tasks in support of the operation and financial functions specific to the assigned department.

Major Duties, Responsibilities

Account Clerk III:

Performs various accounts payable functions, including weekly auditing and entering invoice data, reviewing and verifying account codes, reconciling vendor statements, verifying completeness and accuracy of computations and performing data entry. Receives visitors and telephone inquiries and provides pertinent information. Maintains spreadsheets to relevant accounting data and information. Prepares and reconciles monthly and quarterly reports. Acts as a liaison between the office and facilities, and outside vendors for necessary building maintenance and equipment repairs. Performs other job-related duties as assigned.
Account Clerk III - Child and Spousal Support Clerk:
Review support orders and perform the various processes in the statewide case registry. Perform recalculations and/or audits for support arrearages as ordered or needed. Prepare and distribute necessary documents to the recipient, payor and/or employer. Review Applications/Supplemental Applications for Deferral/Waiver for accuracy and process as appropriate. Monitor deferrals, generate proper documents and proceed to the collections process. Refer delinquent cases to FARE and enter into TIP. Performs other job-related duties as assigned.

Minimum Qualifications

Education:  
High school diploma or equivalent.

Experience:   
A minimum of two (2) years of progressively responsible experience in general bookkeeping, administrative work, and/or accounting.

Additional Requirements:

Must possess a valid Arizona driver’s license without restrictions.

Other Skills

Required Knowledge, Skills, and Abilities:  

Knowledge of:

Government accounting, budgeting, and auditing principles and practices. Automated accounting systems. Departmental programs, funding sources, and specific regulations governing expenditures and revenues. File maintenance procedures and practices. Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Research techniques and report writing. Microsoft Office 365 software. Filing and recordkeeping.

Skill in:

Basic mathematical functions. Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and attention to detail.

Ability to:

Perform and verify mathematical computations using computerized budget/financial tracking and reporting programs and review or check the work of others to ensure conformance to standards. Establish and maintain computerized filing systems. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Act with courtesy, tact, and diplomacy.

Work Environment:  
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Additional Job Information:

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