Administrative Assistant(Hybrid)
1 month ago
Introduction
Are you seeking career growth within the State of Connecticut? If so, consider this new and exciting opportunity
The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is currently recruiting for an Administrative Assistant to join their Legal Affairs Unit (LAU) in Middletown, CT.
WHAT WE CAN OFFER YOU
Visit our NEWState Employee Benefits Overview pageThe opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible ScheduleProfessional growth and development opportunitiesA healthy work/life balance to all employeesThe State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information
POSITION HIGHLIGHTS
This position is full-time, first shift with the potential for telework, 40 hours per week, 8:00 AM - 4:30 PM, scheduled Monday - Friday.The LAU manages the agency's legal needs, which include responding to records requests, managing hearings, and overseeing agency regulations, legislative proposals, ethics matters, contracts, and litigation.
ABOUT US
The DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.
For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below
Selection Plan
Before you apply:
In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS..Gov.For assistance in applying, please read or watch our Applicant Tips on How to Apply
Important information for after you apply:
Candidates selected for an interview must provide the following at the time of interview:
State Employees
Two (2) most recent performance evaluationsCompleted CT-HR-13
Non-State Employees
Two (2) professional references contact information (Name, Email, and Phone Number)Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.
Click here to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.
Questions about this position should be directed to Alejandro G. Dávila-Hurtado at Alejandro.Davila-.Gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.
EXAMPLES OF DUTIES
Performs the most complex office administrative duties as described in the following areas:
TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;Proofreads for content;Edits using knowledge of grammar, punctuation and spelling.FILING: Designs office filing systems;Organizes and maintains files (including confidential files);Maintains, updates and reviews references materials and manuals.CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.REPORT WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;Analyzes information and may make recommendations.INTERPERSONAL: Acts for manager by interpreting established policies and procedures, etc.;Troubleshoots by relieving manager of as much administrative detail as possible;Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).PROCESSING: Screens letters, memos, reports and other materials to determine action required;May make recommendations to supervisor.SECRETARY: Arranges and coordinates meetings (including space and equipment);Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);Writes minutes of meetings, lectures, conferences, etc. from rough draft;Takes notes and/or meeting minutes;Prepares expense accounts;Makes travel arrangements.OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority);Develops input and prepares documentation for office and/or department budget;Coordinates budget control and monitoring;Develops office and/or department procedural manuals;Assists in interviewing and hiring office support staff;Trains office support staff;May supervise office support staff;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of office administration and management;department and/or unit policies and procedures;proper grammar, punctuation and spelling;business communications;Knowledge of business math;Considerable interpersonal skills;oral and written communication skills;Ability to operate office equipment which includes computers, tablets, and other electronic equipment;operate office suite software;take notes (shorthand, speedwriting or other method acceptable to manager).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
Experience working with Microsoft Office Suite;Experience managing competing priorities while meeting deadlines;Experience with customer service duties including in-person, phone, email, fax and written correspondence;Experience with the release of materials under the Freedom of Information Act; andExperience with Case Management Software such as Gov QA or Legal Files.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
-
Administrative Assistant(Hybrid)
1 month ago
Middletown, United States State of Connecticut Remote Work Freelance Full timeIntroductionAre you seeking career growth within the State of Connecticut? If so, consider this new and exciting opportunity!The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is currently recruiting for an Administrative Assistant to join their Legal Affairs Unit (LAU) in Middletown, CT.WHAT WE CAN OFFER YOUVisit...
-
Administrative Assistant
3 months ago
Middletown, United States HC STAFFING & TRAINING LLC Full timeJob DescriptionJob DescriptionBenefits:401(k)Competitive salaryOpportunity for advancementBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the...
-
Administrative Assistant
1 day ago
Middletown, Ohio, United States M&M Towing Service Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at M&M Towing Service. As a key member of our front office, you will be responsible for providing exceptional customer service, managing day-to-day office operations, and supporting various departments.Key Responsibilities:Manage scheduling, filing,...
-
Parttime Administrative Assistant
7 days ago
Middletown, United States Insight Global Full timeA nonprofit organization in Middletown, CT is looking to bring on a Part-Time Administrative Assistant to sit on site Wednesday and Thursday each week. This position is open due to an increased need from a schedule change. On a day to day basis this candidate will be responsible for answering phones and transferring calls appropriately, booking training...
-
Parttime Administrative Assistant
4 weeks ago
Middletown, United States Insight Global Full timeA nonprofit organization in Middletown, CT is looking to bring on a Part-Time Administrative Assistant to sit on site Wednesday and Thursday each week. This position is open due to an increased need from a schedule change. On a day to day basis this candidate will be responsible for answering phones and transferring calls appropriately, booking training...
-
Parttime Administrative Assistant
1 week ago
Middletown, United States Insight Global Full timeA nonprofit organization in Middletown, CT is looking to bring on a Part-Time Administrative Assistant to sit on site Wednesday and Thursday each week. This position is open due to an increased need from a schedule change. On a day to day basis this candidate will be responsible for answering phones and transferring calls appropriately, booking training...
-
Administrative Assistant
5 days ago
Middletown, New York, United States Rose Luxe Salon Full timeJob Title: ReceptionistJob Type: Part-TimeCompany: Rose Luxe SalonAbout Us:Rose Luxe Salon is a premier beauty salon dedicated to providing exceptional aesthetic treatments and personalized care to our clients. Our team of experienced professionals is committed to helping our clients look and feel their best.Job Summary:We are seeking a friendly and...
-
Medical Administrative Assistant
1 week ago
Middletown, Connecticut, United States Middlesex Health Full timePosition HighlightsDepartment:West 3Hours:24.00 per weekShift:Shift 1Position SummaryThe Medical Administrative Assistant plays a crucial role in providing administrative support to healthcare professionals and medical facilities. This position requires a comprehensive understanding of operational duties that do not involve nursing, ensuring the smooth...
-
Natural Language IVR Architect
2 days ago
Middletown, United States Simple Solutions Full timeNatural Language IVR ArchitectLocation: Middletown PA (Hybrid Must be onsite 1 week out of every month)Duration: 30 Months Job DescriptionDesign and implement systems that use automated speech recognition (ASR) technologyDesign and implement call flows IVR scripts queues and routing strategies to optimize call handling and customer experienceCollaborate...
-
Test Administration Assistant
3 hours ago
Middletown, New York, United States Touro University New York Full timeJob Summary:Touro University New York is seeking a detail-oriented and organized individual to assist in the administration of internal and external placement tests and course exams. As a Proctoring Specialist, you will play a critical role in maintaining the integrity of our testing process.Key Responsibilities:Proctor a variety of tests, ensuring a quiet...
-
Psychiatrist - Hybrid Care Model
1 week ago
Middletown, New York, United States Optum Full timeAbout the Position:Crystal Run Health, a member of the Optum network, is in search of a Psychiatrist to enhance our practice in Middletown, NY. As part of a physician-led organization, we prioritize patient-centered care and innovative practices.Key Responsibilities:Engage in a hybrid model that allows for both virtual consultations and in-office patient...
-
Administrative Assistant
1 month ago
Middletown, United States A.R. Mazzotta Full timeJob DescriptionJob DescriptionUncover new administrative job opportunities with A.R. Mazzotta!A.R. Mazzotta is a comprehensive staffing firm specializing in temporary, temporary-to-hire, and direct hire placements, with opportunities available for both full-time and part-time positions. Partnering with us comes at no cost to you, while unlocking doors to job...
-
Cold Section Module Center
3 weeks ago
Middletown, United States Nightwing Full timeCold Section Module Center (CSMC), Senior Analyst (Hybrid) Date Posted: 2024-07-11 Country: United States of America Location: PW102: Middletown Aircraft Rd P.O. Box 611, Middletown, CT, 06457 USA Position Role Type: Hybrid Pratt & Whitney is working to once again transform the future of flight—designing, building and servicing engines unlike any the world...
-
Administrative Assistant
5 days ago
Middletown, United States Piedmont Airlines, Inc Full timeAbout the Role:Piedmont Airlines, Inc. is seeking a highly motivated and detail-oriented Administrative Assistant to join our team in a Ground Handling Administrative Assistant role. As a key member of our team, you will be responsible for providing administrative support to our operations team, ensuring the smooth execution of daily tasks and maintaining...
-
Ground Handling Administrative Assistant
2 weeks ago
Middletown, United States Piedmont Airlines, Inc Full timeWe can’t wait to share our passion for aviation with you! Join a team that works hard, cares for each other and offers plenty of opportunities to grow.At Piedmont Airlines, our strength is the way we deliver industry-leading service to our customers and airline partners. To continue our standard of excellence, Piedmont is seeking a motivated, reliable,...
-
Medical Administrative Assistant
1 week ago
Middletown, Connecticut, United States Middlesex Health Full timePosition OverviewDepartment: West 3Hours: 24.00 per weekShift: Shift 1Role SummaryThe Medical Administrative Assistant provides essential clerical support to healthcare professionals, medical offices, and physicians. This role requires a solid understanding of the skills necessary to assist the department or unit in operational duties that do not involve...
-
Middletown, United States The Learning Experience #145 Full timeJob OverviewPosition: Preschool Center Admin AssistantBecome a part of a leading Academy of Early Education where "Happy Happens Here"At The Learning Experience, we are committed to fostering an environment that highlights talents, encourages the exchange of ideas, and promotes career advancement in Early Childhood Education.We are on the lookout for a...
-
Cold Section Module Center
2 months ago
Middletown, United States Raytheon Technologies Full timeDate Posted: 2024-07-11 Country: United States of America Location: PW102: Middletown Aircraft Rd P.O. Box 611, Middletown, CT, 06457 USA Position Role Type: Hybrid Pratt & Whitney is working to once again transform the future of flight-designing, building and servicing engines unlike any the world has ever seen. And because transformation begins from...
-
Mental Health Professional
5 days ago
Middletown, New York, United States Optum Full timeAbout the RoleCrystal Run Health, a leading healthcare organization, is seeking a skilled Psychiatrist to join our team in a hybrid role that combines on-site and telehealth services. As a key member of our multidisciplinary team, you will provide high-quality patient care, collaborate with colleagues, and contribute to the development of innovative practice...
-
Middletown, United States Polaris Healthcare Full timePosition OverviewWe are seeking a committed Administrator to oversee the daily operations of our healthcare community at Polaris Healthcare. The successful candidate will possess a robust background in leadership, financial management, and operational oversight to ensure the effective delivery of services.Key Responsibilities:- Lead and mentor staff to...