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Operations Support Specialist

3 months ago

Georgetown, United States Chatsworth Products Full time

Job Details

Job Location

Georgetown Plant - Georgetown, TX

Position Type

Full Time

Job Shift

First Shift

Operations Support Specialist

As an Operations Support Specialist, you will play a critical role in providing office administration support by scheduling, coordinating, and assisting meetings and administrative tasks for the Production Team.

If you've ever wondered what owning your own business is like, just ask an Employee Owner of Chatsworth Products (CPI). Better yet, become one CPI has an immediate need for an Operations Support Specialist in CPI's Georgetown, Texas location.

As a Production Administrative Assistant, you will be responsible for providing office administration support to the Production Team. Schedules and coordinates meetings and conference calls. Responsible for making travel arrangements. Assists employees by retrieving production reports from ERP system. As needed, may perform tasks in support of Safety Program. Prepares Excel spreadsheets and PowerPoint presentations as required by Production Manager. Processes employee timecards.

ESSENTIAL FUNCTIONS

  1. Prints out daily production reports such as: Backlog, Open Orders, ATP and Work Center reports. Makes copies of reports and distributes to production team members.
  2. Assists Production Manager in the preparation of Production Planning, Capacity and Efficiency spreadsheets.
  3. Takes minutes on Safety Committee Meetings and updates the Safety Corrective Action spreadsheet. Enters safety issues from audit reports into COGZ. Compiles ASAP audit results.
  4. Performs safety audits and completes APT-grams as required by Production Manager.
  5. Retrieves quality complaints from the system and provides order ship date and other details for the production team to review.
  6. Prints out PM jobs to be completed by Maintenance and Production. Enters completed jobs in the COGZ system. Informs the Production Manager of any PM jobs that are past due.
  7. Prepares purchase requisitions for Production and Maintenance Departments. Follows up with Procurement team on pending purchase orders, as necessary.
  8. Reviews CRA inventory on a daily basis and informs production team of any product that can be used against customer orders.
  9. Contacts TSG on behalf of Production for engineering drawings, BOM's, AIS, etc.
  10. Prepares reports and/or presentations using Microsoft Word, Excel and PowerPoint software. Graphs key metrics for Production as required.
  11. Creates Tera Frame folders for production team.
  12. Reviews production employee time cards on a daily basis and makes adjustments in Paycom per Production Manager's instructions, so payroll can be processed. Updates Attendance Log.
  13. Keeps track of approved employee PTO and informs Production Manager of the employees that are scheduled to be out each day.
  14. Schedules and coordinates meetings and conference calls using the Phone Bridge, Webex and/or video conference equipment. Makes travel arrangements for production team members.
  15. Maintains all filing systems. These include production and quality reports and other departmental documentation. Maintains training records in HCM for all production employees.
  16. Assists Production Manager with the paperwork associated with the hiring of temporary employees. Coordinates interview schedules for Production positions. Conducts orientations for new hires.
  17. Coordinates the assignment of lockers to production employees.

ADDITIONAL FUNCTIONS:

  • Performs other related duties as assigned by management.

Qualifications

QUALIFICATIONS

Core Competencies:

  • Ethics, Values, Integrity & Trust - Adheres and acts in line with CPI core values.
  • Functional/Technical Skills - Possesses high level of skill, knowledge and ability in assigned functional area.
  • Safety - Complies with company safety rules and regulations. Takes a proactive approach to identify and eliminate safety hazards.
  • Customer Focus - Gives high priority to customer satisfaction.
  • Interpersonal Skills - Uses diplomacy and tact. Uses collaborative skills.
  • Action Oriented & Adaptability - Takes initiative; acts promptly; is proactive.
  • Ownership & Accountability - Proactively models, guards and demonstrates all of CPI's core values.
  • Priority Setting, Planning & Organizing- Uses resources effectively and efficiently.
  • Problem Solving & Creativity - Uses logic and methods to solve problems with effective solutions. Develops new and unique ideas.
  • Listening, Informing and Written Communications - Practices attentive and active listening. Shares information. Presents ideas and facts clearly and effectively in writing.

Technical Competencies:

  • High school or equivalent education required. Associates degree preferred.
  • Minimum three (3) years of experience in an administrative position.
  • Capable of working in a team environment.
  • Requires knowledge of English.
  • Proficient in computer programs (MS Word, Excel, PowerPoint).
  • Numerical aptitude.
  • Ability to organize and prioritize work.
  • Capable of working with minimal supervision.

Physical/Environmental Requirements

  • Frequent sitting, standing, walking.
  • Lift up to 40 lbs.

As a CPI Operations Support Specialist, you will also enjoy the unique benefits of becoming a CPI Employee Owner. These include having an equal share and stake in the company's success and revenue-whether through annual profit sharing, vested ownership shares or a long list of standard benefits that remind our Employee Owners they're valued, respected and trusted to help guide the company's future

Equal Opportunity Employer/Veterans/Disabled