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Front Desk Admin Assistant
3 months ago
Benefits:
401(k)
Health insurance
Paid time off
This is a front desk/office assistant position which will require acting in a supporting role to management and other office staff.
Responsibilities include:
· Checking phone messages every morning, logging all calls and distributing the messages to the appropriate person
· Greeting clients and visitors as they come in and showing them to the correct office.
· Answering phones- Taking a detailed message and ensuring that the messages are promptly delivered to the appropriate person.
· Assisting with writing correspondence letters and mailings
· Bringing up the mail, sorting and distributing to appropriate parties.
· Responsible for outgoing mail, FedEx and any additional mailings
· Scanning incoming rent checks with envelope and distributing as directed
· Filing / Creating files / Organizing Files
· Maintaining the office equipment by ordering supplies, calling for tech support and keeping the areas around the equipment clean
· Keeping track of office supplies and ordering supplies as needed.
· Scheduling and confirming meetings and appointments on the calendar
· Calling Vendors and Service Providers for information
· Assisting with various projects as directed by management
Requirements:
Punctual and responsible
Knowledge of Microsoft Suite
Able to Multitask and work in a fast pace environment
Organized and pay attention to details
Work efficiently and be a team player
Bilingual - Spanish
