Administrative Coordinator

Administrative Coordinator
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the company's five core values. That's because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

Job Description

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops, and commercializes innovative medicines in areas of unmet medical need. We strive to transform and simplify care for people with life-threatening illnesses around the world. Gilead's portfolio of products and pipeline of investigational drugs includes treatments for HIV/AIDS, COVID-19, HBV, HCV, HDV, Oncology and Cell Therapy as well as Inflammatory Diseases. Gilead is a patient-centric, science-focused company.

Reporting to the Executive Director of Scientific Communications, this person provides administrative leadership and support to a large, highly matrixed organization.

Key Responsibilities:

Day-to-Day Management:
Manage calendar for Head of Scientific Communications.
Maintain confidentiality and sensitivity in handling documents and information.
Process expense reports, compose correspondence, and format documents as needed.
Process accounting requests, including purchase orders, vendor setups, and invoice processing.
Track budgets, invoices, and reconcile financial data in collaboration with finance.
Ensure adherence to compliance standards and company policies in all administrative tasks.
Prioritize workload involving multiple large projects/timelines.

Team Support:
Schedule high-level meetings and workshops.
Collaborate with Admin Coordinators across Medical Affairs to ensure cohesive support.
Provide logistical support for departmental meetings and events.
Assist in organizing team events and special projects.
Support team onboarding processes as needed.

Meeting Planning and Coordination:
Assist in meeting logistics, including room reservations, technology setup, and catering arrangements.
Maintain internal portals and documentation related to meetings and projects.
Coordinate large events which includes the planning, organizing and implementation of a number of event activities.

Knowledge, Experience, and Skills:
Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity.
Demonstrates strong judgment in appropriately dealing with sensitive and confidential information.
Effectively organizes team resources around top priorities and influences to get things done.
Strong business acumen and demonstration of business knowledge
Anticipates business needs and identifies focus areas in support of business objectives Exercises discretion to make decisions on behalf of the leader/organization on areas of influence.
Acts as a team player who collaborates and networks both within and outside of specific site/function/geography.

Education Requirements:

Requires a minimum of a high school diploma and 6+ years of administrative experience.

The salary range for this position is: $107, $138, Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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